PERMANENT AU DAYSHIFT, REMOTE Administration & Accounts Support

Scale-X Solutions; Philippines; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Scale-X Solutions is seeking a full-time Finance & Administration lead to support client operations across two childcare centres in the Philippines. The role blends finance, compliance, executive support, HR, and systems to ensure seamless two-site management.

You will manage payroll with STP, invoicing, Xero bookkeeping, CCS and childcare administration, and develop processes for consistent operations across both sites. Strong Excel skills and ISO/NQS familiarity are essential.

Qualifications

• CPA/Accounting background and childcare admin experience.
• Experience with ISO or regulatory standards.
• Strong systems and Excel capability.

Responsibilities

• Handle payroll including STP and superannuation.
• Batch weekly and monthly invoices.
• Manage Xero-based accounting and BAS/GST prep.
• Budgeting and cash flow management; centre reporting.
• Childcare administration across multiple sites; enrolments and onboarding.
• CCS administration and family orientation.

Skills

Accounting & Finance

STP payroll

Xero

OWNA

NQF knowledge

NQS knowledge

CCS administration

Executive Support

MS Excel

Communication

Education

CPA/Accounting

Tools

PRODA

Job description

• Additional full-time staff member to support the client directly in her business
• Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.

Key Candidate Qualifications

• Strong accounting and finance background
• ISO experience

1. Finance & Accounts

• Payroll, including Single Touch Payroll (STP) and superannuation
• Weekly and monthly invoice batching
• Experience with Xero
• BAS and GST preparation
• Budgeting and cash flow management
• Separate financial reporting for each centre
• Fee collection, debt follow-up, and payment plans
• Childcare administration experience across multiple sites
• Child enrolments
• New family orientation
• Child Care Subsidy (CCS) administration
• PRODA
• Occupancy tracking and reporting
• Strong software skills, particularly OWNA

3. Policy, Compliance & Regulatory

• Policy and compliance administration
• Strong knowledge of:
• National Quality Framework (NQF)
• National Quality Standard (NQS)
• Education and Care Services National Law & Regulations
• Support with Assessment & Rating preparation
• Quality Improvement Plans (QIPs)
• Notifications and correspondence with the NSW Department of Education via NQA IT System
• Maintain:
• Certificates
• WWCC registers
• Monitor staff-to-child ratios and rostering compliance
• Understanding of the Children’s Services Award and relevant employment obligations
• Privacy and record-keeping compliance

4. Communication

• Excellent written and spoken English
• Comfortable writing and sending emails to parents and staff
• Calling parents and staff when required
• Professional and warm communication with families
• Diligent and reliable follow-up

5. Executive Support, HR & Systems

• Act as Executive Assistant to Christine
• Diary management
• Meeting management
• Staff recruitment support
• Staff onboarding
• Record-keeping
• Develop systems, processes, and procedures that work consistently across both centres
• Create flowcharts
• Advanced Microsoft Office, particularly Excel
• Highly organised and able to manage competing priorities across two sites

Ideal Candidate Profile

CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.

Major advantage: Someone who can function as finance/accounting lead + childcare administrator + compliance coordinator + EA, rather than being purely an accountant.