PERMANENT_ADMINISTRATIVE ASSISTANT II (CLERK IV)_OSEC-DSWDB-ADAS2-10-2016_NRLMB_CO

Dswd Ph Official Group; Pasay; On-site; PHP 185,000 - 222,000; Full time

Job summary

DSWD, National Resource and Logistics Management Bureau in Pasay, Metro Manila, seeks an Administrative Assistant II (Clerk IV) on a permanent, regular basis. Education requires two years of college; one year of relevant experience and four hours of training are required.

Under supervision, you will perform secretarial and clerical tasks, route papers, maintain records, track documents, prepare communications, and support the Director and divisions as needed.

Qualifications

• Completion of two-year studies in college.
• One year of relevant experience.
• Four hours of relevant training.
• Career Service Sub-Professional / First Level Eligibility.
• Computer literate with MS Office.

Responsibilities

• Performs secretarial functions for the Director.
• Routes and distributes papers from divisions to the Director.
• Tracks, checks, and ensures attachments and documents.
• Prepares and files communications and monitors report submissions.
• Maintains office files and records; supports general office functions.
• Performs other tasks as assigned by the Director.

Skills

MS Office

Basic accounting

Records management

Communication skills

Work under pressure

Education

Two-year college

Tools

MS Office

Accounting

Records system

Job description

Place of Assignment:
DSWD, NRLMB, Pasay CIty, Philippines, Southeast Asia

Education:
Completion of two years studies in College

Experience:
One (1) year of relevant experience

Training:
Four (4) hours of relevant training

Eligibility:
Career Service (Sub-professional)/First Level Eligibility

Employment Status:
Regular

Available Positions:
1

Salary Grade:
SG 8 (Php 18,251.00)

PERMANENT_ADMINISTRATIVE ASSISTANT II (CLERK IV)_OSEC-DSWDB-ADAS2-10-2016_NRLMB_CO

* There have been 16 applications for this position
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Job Description

PLACE OF ASSIGNMENT:Â DSWD NROC (NATIONAL RESOURCE OPERATIONS CENTER) CHAPEL RD, PASAY, METRO MANILA

PLACE OF EXAMINATION AND INTERVIEW:Â DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:Â QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN AÂCOMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

__________________________________________________________________________________________________________________

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: National Resource and Logistics Management Bureau

ADMINISTRATIVE ASSISTANT II (CLERK IV)

Place of Assignment  :  National Response and Logistics Management Bureau

CSC PRESCRIBED QUALIFICATION STANDARDS

Education  Â :  Completion of two-year studies in college

Experience ÂÂÂÂÂÂÂ : Â One (1) year of relevant experience

Training   :  Four (4) hours of relevant training

Eligibility  :  Career Service Sub-Professional / First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Experience ÂÂÂÂÂÂÂ : Â One (1) year of relevant experience

Training   :  Four (4) hours of relevant training

ADDITIONAL COMPETENCY

• 1.    Computer literate with knowledge on MS Office (Word, Powerpoint, Excel, etc.)
• 2.    With knowledge on basic accounting
• 3.    Knowledge on Records Management
• 4.    Good written and oral communications skills
• 5.    Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under immediate supervision, performs secretarial, administrative support and clerical functions for their division/section; and does other related works.

Functions and Responsibilities:

• 1.  Performs secretarial functions for the Director;
• 2.  Facilitates pertinent papers from the divisions to be reviewed and approved by the Director;
• 3.  Route and distribute papers from NRLMB to the Central Office and all incoming mails and email;
• 4.  Tracks, checks, and ensures completeness and appropriateness of attachments and documents (incoming and outgoing);
• 5.  Prepares and files incoming and outgoing communications and monitor submission of reports and other documents required by the Office;
• 6.  Records, requests, and monitors office supplies requirements and issuances;
• 7.  Maintains files and records related to office function and services;
• 8.  Assists in the general functions of the Office of the Director;
• 9.  Records in the data tracking system and releases outgoing documents to concerned OBSUs;
• 10.  Submits reports, regular or special operations, as required; and
• 11.  Perform other tasks that may be assigned by the Director.

JOB OUPUTS

• 1.    Letters/ Memoranda
• 2.    RIS/PRs
• 3.    Data Tracking System
• 4.    Organized files/records
• 5.    Other reports as may be required

_____________________________________________________________________________________________________________________

Applicants should be guided by the following Criteria for Evaluation:

• IPCR or any related Performance Assessment/Review 5%

Total  100%

Initial Shortlisting:

Obtain 75%