Payroll Specialist, WFH, Night Shift (Construction)

Virtual Innovations; Metro Manila; Remote; PHP 3,769,000 - 5,025,000; Full time

Job summary

Virtual Innovations is seeking an experienced Payroll Specialist to manage end-to-end semi-monthly payroll, generate journal entries, and handle onboarding and benefits. You will serve as the primary payroll contact across the organization and collaborate with finance and HR teams to ensure accuracy and compliance.

The ideal candidate has 3–5 years of US payroll experience across multiple states, strong knowledge of tax regulations, and proven ability to maintain confidential records.

Qualifications

• 3–5 years of US payroll processing experience for multi-state organizations.
• Familiar with federal, state, local taxes and wage/hour rules.
• Experience creating payroll journal entries with accounting teams.
• Experience onboarding and benefits programs.
• High attention to detail and confidentiality.
• Excellent written and verbal communication.
• Experience payroll in construction/field services preferred.
• Proficient with HRIS/payroll platforms such as ADP, Gusto, Paylocity, or QuickBooks Payroll.
• Knowledge of ACA, FMLA, and US labor law compliance preferred.

Responsibilities

• Process semi-monthly payroll including deductions, benefits, reimbursements, and commissions.
• Maintain multi-state compliance including tax registrations, SUI, and reciprocity rules.
• Coordinate payroll adjustments for new hires, terminations, promotions, and changes.
• Prepare and post payroll journal entries for the finance team after each cycle.
• Lead year-end payroll tasks, including W-2 distribution and tax reconciliations.
• Manage onboarding: I-9 verification, account setup, and system access.
• Administer benefits enrollment and life event changes.
• Liaise with benefits vendors and insurance brokers.
• Maintain centralized HR files and records.
• Resolve payroll discrepancies and ad-hoc inquiries.

Skills

US payroll

Multi-state payroll

Journal entries

Onboarding & benefits

Attention to detail

Communication skills

HRIS systems

ADP

Gusto

Paylocity

QuickBooks Payroll

Tools

ADP

Gusto

Paylocity

QuickBooks Payroll

Job description

About the role

We are seeking an experienced Payroll Specialist to support our growing organization. This role will manage end-to-end semi-monthly payroll processing, generate journal entries for finance, administer onboarding and benefits, and serve as the main point of contact for payroll-related inquiries.

Key responsibilities

• Process semi-monthly payroll, ensuring precise calculation of earnings, deductions, benefits, reimbursements, and commissions
• Maintain multi-state compliance, including state tax registrations, withholding updates, State Unemployment Insurance (SUI), and reciprocity rules
• Coordinate payroll adjustments for new hires, terminations, promotions, and compensation changes
• Prepare and post clean Payroll Journal Entries for the finance team following each cycle
• Lead year-end payroll tasks, including W-2 distribution, tax reconciliations, and reporting
• Manage end-to-end employee onboarding: I-9 verification, documentation, account setup, and system access coordination
• Administer employee benefits enrollment, qualifying life event changes, terminations, and employee support
• Act as the primary liaison between internal staff, benefits vendors, and insurance brokers
• Maintain centralized, compliant employee files and HR records
• Research and resolve payroll discrepancies and ad-hoc employee inquiries

About you

• 3–5 years of direct U.S. payroll processing experience for multi-state organizations
• Strong familiarity with federal, state, and local tax regulations, wage and hour rules, and statutory benefits
• Hands-on experience creating payroll journal entries and collaborating directly with accounting teams
• Proven track record administering employee onboarding and benefits programs
• High attention to detail, strong analytical skills, and absolute discretion with confidential data
• Excellent written and verbal communication skills
• Experience processing payroll within the construction or field services sector (preferred)
• Proficiency with modern HRIS and payroll platforms such as ADP, Gusto, Paylocity, or Quickbooks Payroll (preferred)
• Working knowledge of ACA, FMLA, and standard U.S. labor law compliance (preferred)