Payroll Specialist - North America Experience Required

Hoya Vision Care; Makati; On-site; PHP 500,000 - 900,000; Full time

Job summary

Hoya Vision Care in Makati, Philippines, seeks a seasoned Payroll Specialist to manage multi-state payroll using ADP Workforce Now. You will maintain employee records, ensure compliance with wage laws, and resolve payroll discrepancies in collaboration with HR and Finance.

The role requires a Bachelor's degree, 5+ years of payroll experience, and strong Excel skills (PivotTables, VLOOKUP). English proficiency at B2/B3 level is expected for US/Canada/Mexico payroll support.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Minimum 5 years of payroll processing experience in a multi-state environment.
• Proficiency in ADP Workforce Now and advanced Microsoft Excel skills (e.g., pivot tables, VLOOKUP).
• Experience in Payroll support for the US, Canada and Mexico is preferred.
• Strong working knowledge of payroll law and compliance requirements.

Responsibilities

• Process and audit payroll for multiple states, including regular pay, bonuses, commissions, garnishments, and benefits deductions using ADP Workforce Now.
• Maintain payroll records and employee data accurately in accordance with company policy and regulatory standards.
• Ensure compliance with all federal, state, and local wage and hour laws, SOX controls, and payroll regulations.
• Evaluate and validate timesheets; investigate and resolve discrepancies with employees, supervisors, and HR.
• Respond to and resolve employee payroll inquiries with professionalism and timeliness.
• Generate, review, and interpret payroll reports for audits, management reporting, and funding purposes.
• Document and maintain payroll procedures; contribute to process improvements and automation initiatives.
• Partner with HR and Finance to support initiatives and ensure payroll integration aligns with business needs.

Skills

ADP Workforce Now

Excel (PivotTables)

VLOOKUP

Multi-state payroll

Education

Bachelor's degree

Job description

Job Description:

Essential Duties And Responsibilities

• Process and audit payroll for multiple states, including regular pay, bonuses, commissions, garnishments, and benefits deductions using ADP Workforce Now.
• Maintain payroll records and employee data accurately in accordance with company policy and regulatory standards.
• Ensure compliance with all federal, state, and local wage and hour laws, SOX controls, and payroll regulations.
• Evaluate and validate timesheets; investigate and resolve discrepancies with employees, supervisors, and HR.
• Respond to and resolve employee payroll inquiries with professionalism and timeliness.
• Generate, review, and interpret payroll reports for audits, management reporting, and funding purposes.
• Document and maintain payroll procedures; contribute to process improvements and automation initiatives.
• Partner with HR and Finance to support initiatives and ensure payroll integration aligns with business needs.

Education & Experience

• Bachelor's degree or equivalent combination of education and relevant experience.
• Minimum 5 years of payroll processing experience in a multi-state environment.
• Proficiency in ADP Workforce Now and advanced Microsoft Excel skills (e.g., pivot tables, VLOOKUP).
• Experience in Payroll support for the US, Canada and Mexico is preferred.
• Strong working knowledge of payroll law and compliance requirements.
• Ability to manage competing priorities, solve problems, and maintain confidentiality.
• Strong interpersonal and verbal communication skills.
• Demonstrated ability to interpret data, analyze trends, and apply insights to business decisions.
• English Level: B2/B3

Behavioral Attributes

• Ensures Accountability: Owns outcomes and meets commitments with integrity.
• Plans and Aligns: Efficiently organizes tasks and prioritizes to support organizational goals.
• Manages Complexity: Analyzes detailed information to solve payroll-related challenges.
• Tech Savvy: Adopts and champions HR and payroll systems to drive process improvement.
• Collaborates: Works cross-functionally to build partnerships and streamline operations.
• Financial Acumen: Understands payroll data and contributes to budgeting and forecasting efforts.
• Decision Quality: Makes sound, timely decisions using policies, data, and stakeholder input.