US Payroll Associate

Our Clients; Quezon City; On-site; PHP 3,169,000 - 4,631,000; Full time

Job summary

Our Clients is seeking a US Payroll Specialist to ensure accurate and timely payroll processing for US-based employees within a compliant framework. The role covers tax withholdings, benefits deductions, employee records, and reconciliations.

The ideal candidate will have experience with US payroll processing, strong analytical skills, and a solid understanding of payroll laws. Knowledge of multi-state payroll and payroll system proficiency is required.

Qualifications

• Bachelor's degree or equivalent in accounting, finance, business administration, HR, or related field.
• 1-3 years of experience processing US payroll.
• Strong knowledge of US payroll regulations, wage and hour laws, and federal/state tax requirements.
• Experience with multi-state payroll is highly preferred.
• Experience with ADP, Workday, UKG, Paycom, Paychex, Ceridian Dayforce, SAP Payroll or Oracle HCM.

Responsibilities

• Process bi-weekly, semi-monthly, or weekly US payroll accurately and on schedule.
• Review timesheets, attendance, overtime, bonuses, and payroll adjustments.
• Ensure payroll calculations comply with federal, state, and local regulations.
• Maintain and update employee payroll records in the payroll system.
• Coordinate payroll tax filings and ensure timely payment of payroll taxes.
• Respond to employee payroll inquiries regarding pay, taxes, and benefits.

Skills

US payroll processing

Multi-State payroll

Payroll tax compliance

Payroll reconciliation

Wage & hour compliance

Benefits administration

Payroll reporting

Payroll auditing

HRIS systems

Data analysis

Microsoft Excel

Attention to detail

Problem solving

Time management

Confidentiality

Education

Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field

Tools

ADP Workforce Now

Workday Payroll

UKG (Ultimate Kronos Group)

Paycom

Paychex

Ceridian Dayforce

SAP Payroll

Oracle HCM

Job description

The US Payroll Specialist is responsible for processing accurate and timely payroll for US-based employees while ensuring compliance with federal, state, and local payroll regulations. This role manages payroll transactions, tax withholdings, benefits deductions, employee records, and payroll reconciliations. The ideal candidate has experience with US payroll processing, strong analytical skills, and a thorough understanding of payroll laws and compliance requirements.

Key Responsibilities

• Process bi-weekly, semi-monthly, or weekly US payroll accurately and on schedule.
• Review employee timesheets, attendance, overtime, bonuses, commissions, and payroll adjustments.
• Ensure payroll calculations comply with federal, state, and local tax regulations.
• Process new hires, terminations, promotions, salary adjustments, and employee status changes.
• Maintain and update employee payroll records within the payroll system.
• Calculate and process final paychecks in accordance with state-specific regulations.
• Reconcile payroll reports and resolve payroll discrepancies before payroll processing.
• Manage payroll deductions including health insurance, retirement plans (401(k)), garnishments, wage attachments, and other voluntary deductions.
• Prepare payroll registers, reports, and audit documentation.
• Coordinate payroll tax filings and ensure timely payment of payroll taxes.
• Support year-end payroll activities including W-2 preparation and reconciliation.
• Respond to employee payroll inquiries regarding pay, taxes, deductions, and benefits.
• Collaborate with Human Resources, Finance, and Accounting teams to ensure payroll accuracy.
• Assist during internal and external payroll audits.
• Maintain confidentiality of employee payroll and compensation information.
• Identify payroll process improvements and recommend automation opportunities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Minimum of 1-3 years of experience processing US payroll.
• Strong knowledge of US payroll regulations, wage and hour laws, federal and state tax requirements.
• Experience processing multi-state payroll is highly preferred.
• Experience with payroll systems such as:
  • ADP Workforce Now
  • Workday Payroll
  • UKG (Ultimate Kronos Group)
  • Paycom
  • Paychex
  • Ceridian Dayforce
  • SAP Payroll
  • Oracle HCM
• Advanced proficiency in Microsoft Excel (VLOOKUP/XLOOKUP, Pivot Tables, formulas).
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with professionalism.
• Strong verbal and written communication skills.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification is an advantage.
• Experience with payroll tax filings and payroll reconciliations.
• Experience supporting large-volume or multi-state payroll.
• Familiarity with SOX controls and payroll compliance requirements.

Core Competencies

• US Payroll Processing
• Multi-State Payroll
• Payroll Tax Compliance

Payroll Reconciliation

Wage & Hour Compliance

Employee Benefits Administration

Payroll Reporting

Payroll Auditing

HRIS & Payroll Systems

Data Analysis

Microsoft Excel

Attention to Detail

Problem Solving

Time Management

Confidentiality

Typical KPIs

• 99.9% payroll accuracy
• 100% on-time payroll processing
• Payroll inquiries resolved within SLA
• Zero compliance violations
• Timely payroll tax filing and remittance

Accurate year-end W-2 processing