Payroll/Accounting Specialist

AE - BUSINESS PROCESS OUTSOURCING INC; Quezon City; On-site; PHP 360,000 - 540,000; Full time

Job summary

AE - BUSINESS PROCESS OUTSOURCING INC is seeking a Payroll Specialist to support payroll and accounting operations across multiple entities. You will ensure accurate, timely payroll processing using ADP TotalSource, validate inputs, handle adjustments, and maintain confidential employee records.

You'll collaborate with HR and Operations, respond to payroll inquiries, assist with payroll tax processing, audits, and reconciliations, and support AP/AR as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of experience in payroll, accounting, finance operations, or a combination of these areas.
• Hands-on experience processing payroll; experience with ADP TotalSource is strongly preferred.

Responsibilities

• Process end-to-end payroll using ADP TotalSource, ensuring payroll is accurate, complete, timely, and compliant with applicable requirements.
• Collect, review, and validate payroll inputs, including hours worked, timekeeping records, overtime, PTO, bonuses, deductions, adjustments, and other payroll-related changes.
• Review payroll calculations and supporting reports prior to submission, identifying and resolving discrepancies.
• Maintain accurate employee payroll records and documentation.
• Process payroll adjustments, corrections, and off-cycle payroll items as needed.
• Coordinate with HR and Operations to obtain and validate employee information required for payroll processing.
• Respond to employee and internal team inquiries related to payroll, deductions, pay statements, and other payroll-related matters.
• Support payroll tax processing, reporting, and compliance requirements.
• Maintain confidentiality and security of payroll and employee information.
• Assist with payroll-related audits, reconciliations, and reporting.

Skills

Pivot tables

VLOOKUP/XLOOKUP

Confidential data handling

Time management

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

ADP TotalSource

NetSuite

Excel

Job description

About the role

The Payroll Specialist will be supporting payroll and accounting operations across a growing, multi-entity organization. This role is primarily responsible for the accurate and timely processing of payroll ensuring all payroll inputs, calculations, validations, adjustments, and submissions are completed accurately and on schedule. During periods between payroll cycles, the role will provide support to the Accounting team across Accounts Payable (AP), Accounts Receivable (AR), cash management, reconciliations, financial records, and other accounting activities. The ideal candidate is highly organized, detail-oriented, comfortable working with confidential information, and able to shift priorities based on payroll deadlines and accounting needs.

Key responsibilities

• Process end-to-end payroll using ADP TotalSource, ensuring payroll is accurate, complete, timely, and compliant with applicable requirements.
• Collect, review, and validate payroll inputs, including hours worked, timekeeping records, overtime, PTO, bonuses, deductions, adjustments, and other payroll-related changes.
• Review payroll calculations and supporting reports prior to submission, identifying and resolving discrepancies.
• Maintain accurate employee payroll records and documentation.
• Process payroll adjustments, corrections, and off-cycle payroll items as needed.
• Coordinate with HR and Operations to obtain and validate employee information required for payroll processing.
• Respond to employee and internal team inquiries related to payroll, deductions, pay statements, and other payroll-related matters.
• Support payroll tax processing, reporting, and compliance requirements.
• Maintain confidentiality and security of payroll and employee information.
• Assist with payroll-related audits, reconciliations, and reporting.

About you

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of experience in payroll, accounting, finance operations, or a combination of these areas.
• Hands-on experience processing payroll; experience with ADP TotalSource is strongly preferred.
• Working knowledge of payroll processing, payroll deductions, taxes, wage and hour requirements, and payroll reconciliation.
• Experience with US-based payroll and/or accounting practices preferred.
• Experience with NetSuite preferred.
• Intermediate Excel skills, including pivot tables, filters, conditional formatting, and formulas such as SUMIFS, VLOOKUP/XLOOKUP, etc.
• Strong attention to detail and accuracy, particularly when working with payroll and financial information.
• Ability to maintain confidentiality when handling employee compensation and financial data.
• Strong organizational and time management skills with the ability to manage strict payroll deadlines.

About us

Our Client is a rapidly expanding company in the healthcare industry (sleep medicine) dedicated to empowering individuals to prioritize their health and well-being. They're redefining the future of healthcare by combining cutting-edge technology with compassionate care. A fast-growing and mission-driven company, they're looking for talented individuals who are passionate about making a difference.