Part-Time VA: Bookkeeping & Admin (Xero/Excel) – Brisbane Hours

Australian Outsource Desk Inc.; Angeles; On-site; PHP 223,000 - 357,000; Part time

Benefits offered by this job

Office-based in Angeles City

Brisbane business hours alignment

Immediate start

Job summary

Australian Outsource Desk Inc. is seeking a Part-Time Virtual Assistant to provide bookkeeping, administrative, and operational support from our Angeles City office. The role focuses on Xero-based bookkeeping, invoicing, and records management with Australian clients, leveraging Excel/Google Sheets and various workflow tools.

Immediate start, Brisbane-hours alignment, and on-site work. The ideal candidate has strong Xero experience, 2+ years in a similar role, excellent English communication,

Qualifications

• 2+ years of experience in bookkeeping, accounts administration, finance support, or a similar role
• Strong, practical Xero experience, including invoicing, bills, bank reconciliation, and basic payroll
• Advanced Microsoft Excel and Google Sheets skills, including formulas, lookups, structured data, and clean formatting
• Excellent written and verbal English communication skills
• Strong ability to communicate professionally with Australian customers and suppliers

Responsibilities

• Manage day-to-day bookkeeping and finance administration using Xero
• Prepare and issue customer invoices and manage supplier bills
• Perform regular bank reconciliations and maintain accurate financial records
• Provide basic payroll administration support
• Maintain spreadsheets, reports, and financial data using Excel and Google Sheets
• Use formulas, lookups, and structured data to maintain accurate and efficient records
• Communicate professionally with Australian customers and suppliers via email and other channels
• Assist with document preparation, data entry, scheduling, and general administration
• Maintain recurring weekly administrative and bookkeeping routines
• Monitor tasks and deadlines using Asana and other workflow tools
• Support operational systems including Connecteam, Sling, Calendly, and Google Workspace
• Assist with Canva and other administrative/marketing tasks as required
• Use AI and automation tools to improve efficiency and streamline repetitive processes
• Identify discrepancies, missing information, or potential issues and raise them promptly
• Maintain a high level of accuracy, confidentiality, and professionalism at all times

Skills

English communication

Attention to detail

Time management

Proactive problem solving

Education

2+ years bookkeeping experience

Tools

Xero

Microsoft Excel

Google Sheets

Asana

Connecteam

Sling

Calendly

Job description

Australian Outsource Desk Inc. is seeking a Part-Time Virtual Assistant to provide bookkeeping, administrative, and operational support from our Angeles City office. The role focuses on Xero-based bookkeeping, invoicing, and records management with Australian clients, leveraging Excel/Google Sheets and various workflow tools.

Immediate start, Brisbane-hours alignment, and on-site work. The ideal candidate has strong Xero experience, 2+ years in a similar role, excellent English communication,