Part-Time Accounting Ops VA — Systems & Workflow Lead

Remote Office; Philippines; Remote; PHP 702,000 - 1,123,000; Part time

Job summary

Remote Office is hiring a Virtual Assistant-Operations to work with the CEO of an Australian-based client. The role focuses on operational execution, workflow coordination, and system management within the accounting domain.

You will coordinate daily tasks across bookkeeping, payroll, and reporting, ensure capacity alignment, and maintain SOPs while improving efficiency through automation and AI tools where beneficial.

Qualifications

• Experience in accounting or management accounting environments.
• Operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp dashboards, workflows, templates.

Responsibilities

• Coordinate daily work across bookkeeping, payroll, reconciliations, and reporting.
• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work meets client agreements and deadlines.
• Identify workflow bottlenecks and help resolve them proactively.
• Maintain documentation and filing systems within Google Workspace.
• Follow SOPs for Australian bookkeeping and management accounting.
• Improve ClickUp dashboards, workflows, and templates.
• Assist the CEO with operational planning and summaries.
• Track actions and ensure tasks are completed.
• Conduct preliminary quality checks on reconciliations and coding.
• Monitor scope and flag out-of-scope work.
• Assist with tracking aged receivables and other internal matters.
• Support onboarding of new team members into tools and workflows.

Skills

Organisational skills

Systems thinking

Independent worker

Time management

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Remote Office is hiring a Virtual Assistant-Operations to work with the CEO of an Australian-based client. The role focuses on operational execution, workflow coordination, and system management within the accounting domain.

You will coordinate daily tasks across bookkeeping, payroll, and reporting, ensure capacity alignment, and maintain SOPs while improving efficiency through automation and AI tools where beneficial.