Part-time Accounting Assistant (Accounts Payable)

CEO Concierge Service Inc.; Taguig; Híbrido; PHP 347.000 - 521.000; A tiempo parcial

Descripción de la vacante

CEO Concierge Service Inc. is seeking an Accounting & Accounts Payable Specialist to support US-based clients from a remote location.

The role is part-time with an opportunity to grow to full-time, focusing on daily accounting, invoice processing, and administrative tasks using QuickBooks Online. Ideal candidates will have hands-on QuickBooks Online experience, strong attention to detail, and the ability to manage vendor invoices, expense reporting, and financial records efficiently in a remote

Formación

• Proven experience in Accounts Payable, bookkeeping, or accounting support.
• Proficiency in QuickBooks Online (required).
• Strong understanding of invoice processing, expense reporting, and financial recordkeeping.
• Proficiency with MS Outlook, OneDrive, and MS Office applications.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Comfortable supporting US-based clients remotely.

Responsabilidades

• Manage full-cycle Accounts Payable processes, including invoice processing and recordkeeping.
• Retrieve invoices from client emails, vendor portals, and utility websites.
• Enter invoices into accounting software and attach documents to transactions.
• Prepare expense reports and provide general bookkeeping support.
• Organize financial documents using cloud storage (OneDrive or similar).
• Manage calendars, emails, and professional correspondence.
• Perform data entry, online research, and general administrative tasks.
• Create and maintain process documentation and workflows.
• Ensure accurate financial records and timely task completion.

Conocimientos

Accounts Payable

Bookkeeping

QuickBooks Online

Administrative Support

MS Office / Outlook

Herramientas

Rent Manager

Descripción del empleo

Accounting & Accounts Payable Specialist

Part-Time | Remote | Opportunity to Grow to Full-Time

Salary Range: $4–$6 per hour

Functions: Accounts Payable, Bookkeeping, Quickbooks, Accounting & Administrative Support

We are looking for a detail-oriented and organized Accounting & Accounts Payable Specialist to support US-based clients with daily accounting, invoice processing, bookkeeping, and administrative tasks. The ideal candidate has hands‑on experience with QuickBooks Online, strong attention to detail, and the ability to manage financial records, vendor invoices, and administrative responsibilities efficiently.

Key Responsibilities

• Manage full-cycle Accounts Payable processes, including invoice processing, tracking, and recordkeeping.
• Retrieve invoices, bills, and statements from client email inboxes, vendor portals, and utility company websites.
• Enter invoices into accounting software and attach supporting documentation to transactions.
• Prepare expense reports and provide general bookkeeping and accounting support.
• Organize and maintain financial documents using OneDrive or similar cloud-based systems.
• Manage calendars, appointments, email inboxes, and professional correspondence.
• Perform data entry, online research, and general administrative tasks.
• Create, update, and maintain process documentation and internal workflows.
• Ensure accurate financial records, organized files, and timely completion of assigned tasks.

Qualifications

• Proven experience in Accounts Payable, bookkeeping, or accounting support.
• Proficiency in QuickBooks Online (required).
• Strong understanding of invoice processing, expense reporting, and financial recordkeeping.
• Proficiency in Microsoft Outlook, OneDrive, and Microsoft Office applications.
• Experience managing multiple email inboxes and organizing financial documents.
• Excellent written and spoken English communication skills.
• Strong organizational skills, accuracy, and attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Comfortable supporting US-based clients remotely.

Nice to Have

• Experience with Rent Manager (preferred but not required; training can be provided).
• Experience supporting US-based businesses or property management clients.
• Familiarity with vendor portals, utility billing, and cloud-based accounting systems.
• Experience creating process documentation and improving administrative workflows.

Key Competencies

• High accuracy and attention to detail in financial transactions.
• Strong time management and multitasking abilities.
• Self-directed, reliable, and proactive in a remote work environment.
• Clear and professional communication.
• Ability to maintain confidentiality when handling financial and client information.
• Adaptability and willingness to learn new accounting software and processes.