Accounts Payable Specialist General Trias

OpsArmy Careers; General Trias; A distancia; PHP 4.106.000 - 5.685.000; Jornada completa

Descripción de la vacante

OpsArmy Careers is seeking an Accounts Payable Specialist with hands-on experience in Bill.com and QuickBooks Online to join a remote, US-hours team. The role focuses on end-to-end AP, high-volume invoice processing, and timely payments for CPG and ecommerce clients.

The ideal candidate will ensure accurate coding, reconciliation, and close support, while maintaining strong vendor relationships and efficient, auditable AP workflows in a fully remote setup.

Formación

• Experience in end-to-end accounts payable processes.
• Hands-on Bill.com experience for invoice processing and payments.
• Experience with QuickBooks Online or similar accounting software.
• Experience supporting CPG and e-commerce businesses, US-focused preferred.

Responsabilidades

• Manage day-to-day accounts payable operations, including invoice processing, verification, coding, approval tracking, and payment coordination.
• Use Bill.com to manage AP workflows, process invoices, coordinate vendor payments, and monitor payment statuses.
• Use QuickBooks Online to record AP transactions, maintain records, and ensure proper documentation.
• Review invoices for accuracy, coding, approvals, and completeness before processing.
• Process vendor payments and monitor deadlines to ensure timely disbursements.
• Reconcile vendor statements and AP balances, investigate discrepancies and resolve issues.
• Maintain organized records of invoices, payments, POs, and vendor information.
• Communicate with vendors and internal stakeholders regarding invoices and payment status.
• Support AP activities for US-based CPG and e-commerce businesses.
• Assist with month-end closing activities, AP reconciliations, and financial reporting.
• Identify discrepancies and implement resolutions.
• Ensure compliance with accounting policies and AP procedures.
• Maintain efficient remote AP workflows.

Conocimientos

Attention to detail

Independent worker

Time management

English communication

Herramientas

Bill.com

QuickBooks Online

E-commerce accounting

CPG experience

Descripción del empleo

Job Description:

Accounts Payable Specialist – QBO, Bill.com & E-commerce/CPG

Position Type: Full-Time

Location: Remote

Schedule: Monday–Friday US Hrs

About The Role

We are looking for a detail-oriented and experienced Accounts Payable Specialist with hands-on experience in Bill.com, QuickBooks Online (QBO), Consumer Packaged Goods (CPG), and e-commerce accounting to join our team.

The ideal candidate will have a strong background in managing end-to-end accounts payable processes, processing high volumes of invoices, coordinating vendor payments, maintaining accurate financial records, and supporting reconciliations and month-end closing activities.

Hands-on experience with Bill.com is required. Candidates must also have experience using QuickBooks Online (QBO) or a comparable accounting platform, with a strong preference for those who have supported CPG and e-commerce businesses, particularly businesses operating in the US market.

This is an immediate hiring opportunity for someone who can work independently in a remote environment, manage competing priorities, maintain exceptional accuracy, and ensure timely and efficient AP operations.

Key Responsibilities

• Manage day-to-day accounts payable operations, including invoice processing, verification, coding, approval tracking, and payment coordination.
• Use Bill.com to manage AP workflows, process invoices, coordinate vendor payments, and monitor payment statuses.
• Use QuickBooks Online (QBO) to record AP transactions, maintain accurate financial records, and ensure proper documentation.
• Review invoices for accuracy, completeness, appropriate coding, and proper approval before processing.
• Process vendor payments and monitor payment deadlines to ensure timely and accurate disbursements.
• Reconcile vendor statements and AP balances, investigate discrepancies, and resolve billing or payment issues.
• Maintain organized and accurate records of invoices, payments, purchase orders, and vendor information.
• Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, missing documentation, and account discrepancies.
• Support accounts payable activities for CPG and e-commerce businesses, including high-volume transactions and vendor invoices.
• Assist with month-end closing activities, AP reconciliations, and financial reporting.
• Identify discrepancies, investigate transaction issues, and implement appropriate resolutions.
• Ensure compliance with established accounting policies, internal controls, and AP procedures.
• Maintain efficient, accurate, and well-documented financial workflows in a remote work environment.

Requirements

• Proven experience in Accounts Payable or a similar accounting role.
• Required: Hands-on experience using Bill.com for invoice processing, payment coordination, or other AP workflows.
• Experience with QuickBooks Online (QBO) or comparable accounting software.
• Solid understanding of end-to-end AP processes, including invoice verification, transaction recording, vendor management, payment processing, and reconciliations.
• Relevant experience supporting CPG and/or e-commerce businesses, preferably with US-based companies or clients.
• Ability to handle high volumes of invoices and financial transactions while maintaining accuracy and meeting deadlines.
• Strong attention to detail when reviewing invoices, recording transactions, and reconciling accounts.
• Excellent organizational, analytical, and problem‑solving skills.
• Strong written and verbal English communication skills.
• Ability to work independently, manage priorities, and meet deadlines in a fully remote environment.
• Availability to work US business hours, as required by the role.

Preferred Qualifications

• Direct experience managing accounts payable for US-based CPG, e-commerce, or Amazon‑focused businesses.
• Experience using both Bill.com and QuickBooks Online (QBO) in a day-to-day accounting workflow.
• Experience processing high-volume invoices, vendor bills, purchase orders, and payment transactions.
• Familiarity with e-commerce accounting, inventory‑related transactions, and vendor expense management.
• Experience with vendor statement reconciliations, discrepancy resolution, and month‑end closing support.
• Familiarity with automated invoice processing, digital payment systems, and accounting workflow optimization.