Paralegal Administrator

Recruit Express Pte Ltd; Santo Niño 1st; On-site; PHP 360,000 - 600,000; Full time

Job summary

Recruit Express Pte Ltd seeks a diligent legal operations professional to support its L&C department in the Philippines. You will coordinate corporate secretarial duties for HQ and regional entities and assist in contract administration, including the DocuSign workflow.

Key responsibilities include managing CLM platforms, preparing board resolutions, maintaining minute books, and ensuring regulatory compliance while supporting cross-functional projects and process improvements across ESP and

Qualifications

• Diploma in Law or related field required.
• Hands-on experience administering CLM systems, tracking milestones, renewals, and audits.
• Proven ability to prepare board resolutions, maintain minute books, and ensure regulatory compliance.
• Experience in managing day-to-day office operations and cross-functional projects.

Responsibilities

• Coordinate corporate secretarial documents for HQ and regional subsidiaries.
• Assist Counsels in contract administration and manage the DocuSign lifecycle.
• Oversee the contract lifecycle platform and signing processes.
• Administer L&C department, manage invoices, onboarding, and training materials.
• Support ESP and regional subsidiaries with standard agreements and templates.
• Review processes, propose improvements, and collaborate across divisions.
• Ensure smooth L&C administration and logistics.
• Perform other ad-hoc duties as assigned.

Skills

Corporate secretarial coordination

Contract lifecycle management

Documentation & compliance

Cross-functional collaboration

Education

Diploma in Law or related

Tools

DocuSign

CLM platforms

Job description

Duties:

• Corporate secretarial coordination – arranging for corporate secretarial documents for HQ and regional subsidiaries to be signed, notarised and legalised as necessary, as well as creating and maintaining updated database of corporate information of all the entities.
• Assist the Counsels in the L&C Department on the administration of contracts, including managing the contract lifecycle system (DocuSign).
• Manage the administration of the contract lifecycle management platform including coordinating the signing processes of the contracting parties.
• Administration of L&C Department including organization of legal shared folders, processing invoices, onboarding of vendors, budget preparation, collaborating on the creation of digital learning resources and training modules, and general administration support to the L&C Department.
• Support ESP and regional subsidiaries on the maintenance of standard agreements and templates.
• Review current processes and systems and propose improvements to the same, work closely with members of other business and operations divisions during improving the processes and systems for ESP and regional subsidiaries.
• Ensure that L&C Department administration and logistic issues are managed smoothly.
• Other ad-hoc duties assigned.

Requirements:

• Diploma in Law or related.
• Hands‑on experience administering Contract Lifecycle Management (CLM) systems, tracking milestones, managing renewals, and auditing contract repositories.
• Proven track record in preparing board resolutions, maintaining minute books, managing statutory filings, and ensuring corporate regulatory compliance.
• Experience in managing day‑to‑day office operations, optimizing workflows, tracking budgets, and coordinating cross‑functional departmental projects.