Operations & Project Documentation Coordinator

Private Advertiser; San Juan; On-site; PHP 300,000 - 420,000; Full time

Job summary

Private Advertiser is seeking an Operations Administration Coordinator to support engineering projects by coordinating administrative and project activities. You will manage project documentation, control versions, and ensure timely submissions in line with company standards.

Responsibilities include scheduling, timesheet accuracy, status reporting, and serving as the central contact for document-related inquiries among the team and clients.

Qualifications

• Bachelor’s degree required.
• 2–5 years of experience in administrative support, document control, or a similar role.
• Exposure to engineering, construction, or related industries is preferred.

Responsibilities

• Administrative Support: scheduling meetings, preparing reports, and organizing documents.
• Document Control: manage project documents and version control.
• Project Coordination: track progress, update schedules, and provide status reports.
• Client and Team Communication: disseminate information to internal/external stakeholders.
• Quality Assurance: ensure documents meet standards before submission.
• Timesheet Management: collect and verify team timesheets and prepare summaries.

Skills

Administrative support

Document control

Project coordination

Client communication

Timesheet management

Education

Bachelor's degree in any relevant field

Job description

Private Advertiser is seeking an Operations Administration Coordinator to support engineering projects by coordinating administrative and project activities. You will manage project documentation, control versions, and ensure timely submissions in line with company standards.

Responsibilities include scheduling, timesheet accuracy, status reporting, and serving as the central contact for document-related inquiries among the team and clients.