Operations & Office Coordinator - Safety & Admin

Satellite Office; Metro Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

Satellite Office on the Manila campus seeks an experienced Office Administrator to deliver high-quality reception and admin support. You will handle work order intake, data input, and correspondence, while coordinating stores, stationery, and mail flows.

This role supports the operations team and site management with professional, timely service. The ideal candidate has a degree or equivalent and at least five years in a similar role; strong MS Office skills, initiative, and a proactive approach

Qualifications

• Minimum 5 years’ experience in a similar role
• Excellent initiative and self-management skills to deal with the range of functions and tasks
• Demonstrated, intermediate to advanced skills in the use of Microsoft Office suite
• Experience with Desktop publishing software an advantage
• Ability to provide comprehensive and efficient executive support to senior executive personnel

Responsibilities

• Greet visitors to the office in a warm, friendly and welcoming manner
• Manage access to the office and car park, key and fob allocation
• Respond promptly and professionally to all calls, emails and faxes, ensuring that the needs of the person are identified and appropriately actioned
• Ensure all messages received are promptly and accurately recorded and distributed to relevant personnel
• Maintain, update and create templates and spreadsheets as required
• Coordinate stores and uniform orders
• Management of collection, verification and distribution of all incoming and outgoing mail and courier deliveries
• Coordination of meeting agenda and minutes of Operations meetings as required
• Monitor and maintain adequate stationery stock levels to meet company requirements and place orders as required

Skills

Microsoft Office

Executive support

Customer service

Data input

Office coordination

Education

Degree level

5 years experience

Tools

Desktop publishing software

Job description

Satellite Office on the Manila campus seeks an experienced Office Administrator to deliver high-quality reception and admin support. You will handle work order intake, data input, and correspondence, while coordinating stores, stationery, and mail flows.

This role supports the operations team and site management with professional, timely service. The ideal candidate has a degree or equivalent and at least five years in a similar role; strong MS Office skills, initiative, and a proactive approach