Operations Coordinator- SEA & Pacific

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Mandaluyong; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

SMEC is seeking a capable Project Management/Procurement professional to support opportunities in the Asia-Pacific region. The role involves coordinating with subcontractors and JV partners, managing proposal preparation and pricing, and ensuring QA and BMS compliance across project delivery.

The candidate will work with Project Directors and RM- Asia, assisting in setup of new regional projects and maintaining schedules, margins and invoicing while collaborating with global teams.

Qualifications

• Bachelor’s degree in engineering, business administration, or a relevant field.
• Minimum three years of experience in project management, procurement or business development.
• Experience in multinational engineering industry is an advantage.
• Strong written and spoken English communications.
• Proficiency with MS Office and reporting tools.
• Ability to plan for and manage multiple projects and deadlines.
• Willingness to continue building skills through educational opportunities.

Responsibilities

• Coordinate and support Pacific opportunities, including setup, liaison with subcontractors and JV partners, preparation of admin and BMS compliance requirements, CV formatting, proposal quality checks, and submission support.
• Monitor opportunities from IFI, local client websites, and other portals regularly.
• Understand SMEC's standard proposal pricing approach.
• Assist RM- ASIA Project Implementation Phase 1 with related duties.
• Review project reports for QA and BMS compliance; ensure formats meet standards.
• Assist in delivering projects to achieve margins, minimize WIP and ensure invoicing is up to date.
• Assist in setting up new regional projects including housing, travel, logistics.
• Support project audits and review of inputs/outputs.
• Coordinate meetings with clients and stakeholders and facilitate information transfer.
• Proficiency with the company's financial systems and processes.
• Assist in preparation of contracts and JV/sub consultancy agreements with partners.

Skills

High level communication

MS Office proficiency

English writing/reports

Multinational project experience

Education

Bachelor’s degree in engineering/business administration or relevant field

Tools

MS Office

Job description

About SMEC

For 75 years, SMEC has built a reputation as a trusted partner on major transport and energy infrastructure projects around the world.

Our design leaders and specialist teams draw on deep expertise and experience delivering projects across a range of diverse environments, from some of the world's most remote locations to some of the densest urban surroundings.

We understand the value of relationships to ensure that we comprehensively address all requirements at each stage in a project’s development.

By closely collaborating with our clients, contractors, subcontractors and asset operators, we deliver commercially informed design thinking through local specialists who understand on-the-ground context and industry expectations.

We stand apart through our historically diverse, globally connected workforce, operating out of more than 40 countries with strong local relationships.

Our diverse workforce of professionals are highly respected experts who bring talent, experience and passion to their fields.

Challenging boundaries, we look beyond the project scope to ensure we leave a positive impact in the communities we live and work in and allow present and future generations to thrive.

About the Job Responsibilities:

1. Opportunity/Pursuits phase 1. Provide coordination support for assigned Pacific opportunities, including opportunity setup, liaison with subcontractors and JV partners, preparation of administrative and BMS compliance requirements, CV formatting, proposal quality checks, and submission support.
2. 2. Monitor and identify current opportunities from IFI, local client websites, and other opportunity portals on a regular basis.
3. 3.Should have a good understanding of SMEC's standard proposal pricing approach.
4. 4. Any other relevant duties assigned by the RM- ASIA Project Implementation Phase 1.

1. Review project reports and ensure formats are in accordance with SMEC Business Management System (BMS), Quality Assurance (QA) procedures and appropriate technical standards.
2. 2. Assist and work closely with the Project Directors, Project Managers and Coordinators on to ensure successful delivery of projects including achieving the target contribution margins, minimal WIP and Debtors and invoicing are up to date.
3. 3. May assist in setting up new projects in this region in consultation with the Regional and Functional Manager. This may include, but not limited to, physical arrangement with respect to housing, accommodation, travel of staff, logistics, office equipment, etc.
4. 4. Assist Project Managers in project audits and review of project inputs and outputs.
5. 5. Coordinate and may attend relevant meetings with clients, stakeholders, contractors and project teams and facilitate the transfer of information required for various aspects of projects, when necessary.
6. 6. Proficiency with the company's financial systems, processes, and procedures.
7. 7. Assist in the preparation or review of all contracts with staff working in the SEA & Pacific regional projects.
8. 8. Support other Project Managers in preparation of sub consultancy and joint-venture agreements as may be applicable with associates and JV partners. Collaborate with appropriate team members, contributors and stakeholders to maintain quality, timeliness and co-ordination of project deliverables.

Qualifications:

• Bachelor’s degree in engineering, Business Administration, or relevant field
• Minimum three years of experience in Project Management/Procurement and/or Business Development
• Experience in Multinational Engineering industry is an advantage
• High level communication skills
• Proficiency with MS Office
• Ability to write effectively in English to furnish reports and to prepare business development materials including proposals.
• Ability to plan for and keep track of multiple projects and deadlines.
• Willingness to continue building skills through educational opportunities.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively.

Join us in making a positive impact on the world!

SMEC is a global engineering, management and development consultancy delivering innovative solutions for our clients and partners. Leveraging our 70-year history of delivering nation-building infrastructure, we provide technical expertise and advanced engineering services to resolve complex challenges across major infrastructure and energy projects. SMEC has a long and proud history which dates back to Australia's iconic Snowy Mountains Hydroelectric Scheme in 1949, one of the largest and most complex hydroelectric schemes in the world. Headquartered in Australia, we have offices across more than 35 countries in Oceania, Southeast Asia, South Asia, Africa and the Americas. Together with our clients and partners, we deliver projects that directly contribute to improving health, quality of life and development outcomes for communities and neighborhoods around the world. Driven by innovation, ingenuity and skill, our people have shaped these outcomes in some of the world's most remote and challenging environments. Since 2016, SMEC has been a member of the Surbana Jurong Group, an Asia-based global powerhouse of over 16,000 employees. Through our network of global specialists and by collaborating with local partners, we connect clients with the best teams and capabilities to deliver sustainable solutions.