Operations Coordinator

Asian Sourcing Link Inc.; Philippines; On-site; PHP 558,000 - 1,004,000; Full time

Job summary

Asian Sourcing Link Inc. is seeking a proactive administrative professional to support reporting, data management and project coordination across teams. You will maintain spreadsheets, dashboards and databases, verify data integrity and assist with client requests.

The role requires a Bachelor's degree and 1–3 years' experience in administration or logistics, strong Excel skills, and attention to detail. Excellent written and spoken English and the ability to work across multiple countries are

Qualifications

• Bachelor's degree in a business-related field or equivalent experience.
• 1–3 years' experience in administration, operations, reporting or project coordination.
• Excellent Microsoft Excel skills.
• Good knowledge of Word, Outlook and PowerPoint.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good written and spoken English.
• Ability to manage multiple priorities and meet deadlines.
• Proactive attitude and willingness to learn.

Responsibilities

• Prepare weekly, monthly and quarterly reports for internal teams and clients.
• Maintain and update spreadsheets, trackers, dashboards and internal systems.
• Categorise products and maintain accurate product information within company databases.
• Review data received from suppliers and colleagues to ensure accuracy and completeness.
• Coordinate the collection of documentation required for reporting and client requests.
• Support the preparation of presentations, reports and performance summaries.
• Maintain project trackers and follow up on outstanding actions.
• Liaise with colleagues across multiple countries to gather information and resolve queries.
• Organise and maintain electronic files and documentation.
• Support the completion of client questionnaires and operational requests.
• Identify inconsistencies in data and work with colleagues to resolve them.
• Assist with improving reporting processes and administrative efficiency.
• Provide day-to-day operational support to the Sustainability team and wider business where required.
• Undertake any other duties as reasonably required.

Skills

Excel proficiency

Time management

Attention to detail

Written and spoken English

Multitasking

Proactive learner

Team collaboration

Education

Bachelor's degree in Business Administration/Related field

Tools

Word

Outlook

PowerPoint

Job description

Key Responsibilities

• Prepare weekly, monthly and quarterly reports for internal teams and clients.
• Maintain and update spreadsheets, trackers, dashboards and internal systems.
• Categorise products and maintain accurate product information within company databases.
• Review data received from suppliers and colleagues to ensure accuracy and completeness.
• Coordinate the collection of documentation required for reporting and client requests.
• Support the preparation of presentations, reports and performance summaries.
• Maintain project trackers and follow up on outstanding actions.
• Liaise with colleagues across multiple countries to gather information and resolve queries.
• Organise and maintain electronic files and documentation.
• Support the completion of client questionnaires and operational requests.
• Identify inconsistencies in data and work with colleagues to resolve them.
• Assist with improving reporting processes and administrative efficiency.
• Provide day-to-day operational support to the Sustainability team and wider business where required.
• Undertake any other duties as reasonably required.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Marketing, Finance or a related discipline, or equivalent relevant work experience.
• 1-3 years' experience in an administration, operations, reporting, project coordination or similar role.
• Excellent Microsoft Excel skills.
• Good knowledge of Microsoft Word, Outlook and PowerPoint.
• Strong organisational and time management skills.
• Excellent attention to detail.
• Good written and spoken English.
• Ability to manage multiple priorities and meet deadlines.
• A proactive attitude and willingness to learn.

Desirable

• Experience preparing reports or dashboards.
• Experience working with databases, ERP or CRM systems.
• Knowledge of Power BI or similar reporting tools.
• Experience supporting regional or international teams.
• Experience coordinating projects or client accounts.

What We're Looking For

• Organised and dependable.
• Excellent attention to detail.
• Curious and eager to learn.
• Positive attitude.
• Strong analytical and problem-solving skills.
• Comfortable working with data.
• Able to communicate confidently with colleagues across different countries.
• Team player with a collaborative approach.
• Takes ownership of their work and consistently delivers high-quality results.

What We Offer

• The opportunity to work with some of the world's leading brands.
• A supportive and collaborative international team.
• Ongoing training and professional development.
• Exposure to global projects and international stakeholders.
• Opportunities to grow your career within a dynamic and expanding organisation.
• A culture that encourages innovation, continuous improvement and learning.