Operations Assistant

KMC Solutions; Muntinlupa; On-site; PHP 335,000 - 580,000; Full time

Benefits offered by this job

Health Insurance/HMO

MadMax Coffee

Diverse learning & growth

Accessible Cloud HR platform (Sprout)

Above standard leaves

Job summary

KMC Solutions is seeking an Operations Assistant to support day-to-day activities, projects, and communications across US and APAC hours for global stakeholders.

The role blends executive assistance, project coordination, and operations support, including managing emails and calendars, travel logistics, and proactive project tracking. The ideal candidate is highly organized, proactive, and dependable, with strong written and conversational English and a willingness to learn.

Qualifications

• Highly organized, proactive and dependable.
• Good written and spoken English skills.
• Comfortable using basic AI tools and willing to learn new tools.

Responsibilities

• Support communications across US and APAC hours, ensuring projects have resources and follow-through.
• Manage emails, calendars, and open projects; track action items and priorities.
• Assist with travel arrangements, logistics and other admin tasks.
• Coordinate with distributors, logistics partners, suppliers via email/phone.
• Track ongoing projects and follow up on open items to ensure progress.
• Provide general executive and operational support to keep day-to-day priorities organized.

Skills

Organized

Proactive

Dependable

English proficiency

AI tools familiarity

Independent worker

Clear communication

Tools

Microsoft Office

Google Workspace

Basic AI tools

Job description

Make your next big career move by applying as KMC Solutions' next OPERATIONS ASSISTANT!

We are looking for an Operations Assistant who can help keep day-to-day activities, projects, andcommunications moving smoothly across US and APAC hours (Global Stakeholders).

The role is a mix of executive assistance, project coordination, and operations support. This personwill help manage emails and calendars, follow up on open items, coordinate with suppliers and partners,make calls, support travel/logistics, and proactively keep track of ongoing projects.

The ideal candidate is highly organized, proactive, and dependable, with strong follow-through evenwhen tasks are ambiguous or require figuring things out independently. They should have good writtenEnglish, solid conversational English, be comfortable using basic AI tools, and be willing to learn.

On top of your salary, here are the exciting benefits you can look forward to:

• Health Insurance/HMO

• Enjoy unlimited MadMax Coffee

• Diverse learning & growth opportunities

• Accessible Cloud HR platform (Sprout)

• Above standard leaves

The main responsibilities of a OPERATIONS ASSISTANT include:

• Support communications across US and APAC hours, ensuring projects have the right resources,coordination, and follow-through.

• Monitor and manage emails, calendars, open projects, and key action items to help keep prioritiesorganized and moving forward.

• Support travel arrangements, logistics, and other administrative tasks as needed.

• Coordinate with distributors, logistics partners, suppliers, and other external partners through emailand phone calls.

• Track ongoing projects and follow up on open items to ensure progress and timely completion.

• Provide general executive and operational support - that help keep day-to-day priorities organizedand on track.

• Proactively identify items that need attention, follow up with the right people, and help keep projectsmoving even with limited direction.

• Working hours may be assigned within the existing Shift A, B, or C schedules, depending onoperational requirements and the need to support global stakeholders.

• Highly organized and able to manage multiple priorities, tasks, and follow-ups effectively.

• Strong ownership and follow-through, with the ability to see tasks through to completion.

• Strong written and conversational English skills, with the ability to communicate clearly andprofessionally.

• Resourceful and proactive, with the ability to take initiative and anticipate needs.

• Strong attention to detail, with the ability to keep track of small but important tasks.

• Proactive in communicating updates, following up on open items, and flagging potential issues.

• Comfortable using Microsoft Office, Google Workspace, and basic AI tools, with an interest inlearning and adopting new tools to improve productivity.

• Able to work independently while knowing when to ask questions or escalat issues.

• Flexible and dependable, with the ability to support both routine administrative tasks and ad hocprojects.

It will also be favorable if you are knowledgeable in:

• Additional relevant knowledge or experience related to the above requirements will be considered an advantage.