Operation Specislist

Business Trends Philippines; Pasig; On-site; PHP 520,000 - 680,000; Full time

Job summary

Business Trends Philippines is seeking an Operations Specialist to manage end-to-end purchasing, importation, and export processes for timely and compliant importation into the Philippines.

Work with Trade Compliance and Finance to coordinate vendors, customs, logistics, and documentation, ensuring attention to detail and regulatory adherence across operations.

Qualifications

• At least 3 years’ relevant experience in supply chain roles (inventory, logistics, or procurement).
• Background in import/export operations, including HS codes, permits, and customs documentation.
• Experience working with freight forwarders, 3PL, 4PL, and customs authorities is preferred.

Responsibilities

• Purchasing & Vendor Coordination
• Importation & Export Operations
• Seamless Coordination between Broker, Forwarder & Logistics and Internal Stakeholders
• Compliance & Risk Support
• Forecasting and Inventory Management

Skills

Fluent English

Customer oriented

Stakeholder rapport

MS Office

SAP

Communication skills

Self-Starter

Influence across organization

Initiative

Education

Degree in Supply Chain Management

Finance

Business Administration

Engineering

Tools

Excel

PowerPoint

Outlook

SAP

Job description

Job Description :

The Operations Specialist manages end‑to‑end purchasing, importation, and export processes to ensure the timely, compliant, and cost‑effective importation of products into Philippines. As a key member of the Operations team working closely with the Trade Compliance Department and Finance, the role will primarily be responsible for vendor coordination, customs, logistics and brokerage related activities and documentations. This position requires strong attention to detail, the ability to respond quickly to urgent requirements, and strict adherence to regulatory and trade compliance standards.

Tasks :

• Purchasing & Vendor Coordination

• Importation & Export Operations

• Seamless Coordination between Broker, Forwarder & Logistics and Internal Stakeholders

• Compliance & Risk Support

• Forecasting and Inventory Management

Qualifications :

Education : Degree in Supply Chain Management, Finance, Business Administration, Business Management, Engineering, or equivalent.

Related Experience :

• At least 3 years’ relevant experience in supply chain roles (inventory, logistics, or procurement).

• Background in import/export operations, including HS codes, permits, and customs documentation.

• Experience working with freight forwarders, 3PL, 4PL, and customs authorities is preferred.

• Skilled in PO tracking, logistics cost monitoring, invoice verification, and FOA claims.

• Strong documentation, coordination, and follow‑through skills.

Skills, Special Competencies, or Certifications :

• Fluent in both English (spoken & written)

• Customer oriented

• Building rapport with stakeholders

• Proficient in MS Office applications (e.g. Excel, Power Point, Word, Outlook)

• Proficient and Experience in ERP/MRP systems (e.g., SAP) is preferred.

• Good communication skills

• Self-Starter and Ability to take initiative and work with limited direction

• Ability to influence across a broader organization

• Able to incorporate new and effective ways to achieve better results.