Onsite Program Coordinator — Scheduling & Admin

Brainbox; Angeles; On-site; PHP 300,000 - 460,000; Full time

Benefits offered by this job

Attractive and competitive salary

Tenure-based and performance-based

Paid time off

Unlimited referrals incentives

HMO on day 1

Work-life balance 37.5h week

International career growth

Opportunities to travel abroad

Modern offices near amenities

Inclusive culture

Local management support

Access to training and micro-competENC

Job summary

Brainbox in the Philippines is seeking a Coordinator Support to provide administration and coordination support to an Australian program team. The role focuses on keeping schedules, records and follow-ups moving so the team can deliver programs effectively.

You will handle consent forms, daily data entry, reporting, and coordination with external stakeholders, using advanced Excel and strong written English. This is an onsite role in Pampanga, supporting community health initiatives.

Qualifications

• Proven experience running a deadline-driven schedule with minimal supervision.
• Experience following up outstanding forms and replies to close items by fixed dates.
• Daily data entry and checks in a client/records system, not spreadsheets alone.
• Advanced Excel skills; ability to build and maintain tracking spreadsheets; proficient in Word/PowerPoint.
• Excellent written English and experience communicating with external stakeholders.

Responsibilities

• Visit Coordination and Scheduling: manage clinic visit schedules, confirm details, spot clashes and raise issues promptly.
• Consent and Records: send, track and collect consents; daily records entry and verification for clinical use.
• Reporting and Administration: maintain tracking spreadsheets; prepare reports on visits and outcomes; manage inboxes and files; create presentations.

Skills

Deadline management

Data entry

Microsoft Excel

Microsoft Word

PowerPoint

Written English

Stakeholder coordination

Attention to detail

Independent work

Job description

Brainbox in the Philippines is seeking a Coordinator Support to provide administration and coordination support to an Australian program team. The role focuses on keeping schedules, records and follow-ups moving so the team can deliver programs effectively.

You will handle consent forms, daily data entry, reporting, and coordination with external stakeholders, using advanced Excel and strong written English. This is an onsite role in Pampanga, supporting community health initiatives.