Offshore Legal Admin Assistant for Australian Practice

Peoplegig; Manila, Hinoba-an; On-site; PHP 502,000 - 781,000; Full time

Job summary

Peoplegig is seeking a Legal Administrative Assistant to provide high-level admin support to multiple Australian lawyers from the Philippines. Focus on diary management, file organisation, and stakeholder communications.

This offshore role demands exceptional organisation, attention to detail, initiative, and the ability to perform under pressure while handling confidential legal matters. Experience with Smokeball is a plus.

Qualifications

• Proven experience in a legal administrative or secretarial role.
• Strong organisational skills with the ability to manage multiple priorities and strict deadlines.
• Keen attention to detail and accuracy, particularly in diary and file management.
• Strong written and verbal communication skills.
• Confidence working in a fast-paced, high-pressure environment.

Responsibilities

• Open and maintain client files in Smokeball, ensuring files are complete, accurate, and organised.
• Prepare case agreements and manage administrative documentation.
• Manage a high volume of police-related matters, including documents, videos, and scheduling for clients.
• Prepare and manage electronic folders for barristers, including shared folders or secure drop boxes.
• Ensure all documentation is correctly named, filed, and easily accessible.
• Support approximately 200 clients while ensuring compliance with legal requirements.
• Manage a shared diary for multiple lawyers and accurately diary all court dates, conferences, hearings, and deadlines.
• Send timely reminders to lawyers ahead of conferences and court events to allow adequate preparation.
• Monitor upcoming deadlines and proactively flag conflicts or missing information.
• Communicate professionally with clients, police, courts, barristers, and external stakeholders.
• Draft and send correspondence with discretion and attention to tone.
• Assist lawyers with document preparation, correspondence, and matter coordination.
• Support improvements to administrative processes and workflows where appropriate.

Skills

Legal admin experience

Diary management

Document handling

Stakeholder communication

Attention to detail

Independent working

Tools

Smokeball

Job description

Peoplegig is seeking a Legal Administrative Assistant to provide high-level admin support to multiple Australian lawyers from the Philippines. Focus on diary management, file organisation, and stakeholder communications.

This offshore role demands exceptional organisation, attention to detail, initiative, and the ability to perform under pressure while handling confidential legal matters. Experience with Smokeball is a plus.