Legal Clerk & Legal Practice Administrator

Focus People; Cebu City; On-site; PHP 165,000 - 248,000; Part time

Job summary

Focus People in the Philippines is seeking a Philippines-based Legal Clerk & Practice Administrator to support a solicitor with day-to-day administration. Part-time to start, about 30 hours per week, with overlap with Adelaide business hours.

You will manage legal inboxes, coordinate client consultations, draft routine emails, format letters and contracts, keep matter folders organized, track dates and obligations, prepare draft invoices and reports, and provide concise progress updates under

Qualifications

• Proven experience in legal clerical or legal practice administration (Australian legal experience strongly preferred).
• Excellent written and spoken English, with strong attention to detail.
• Confident with Outlook, Word, Excel and PDF tools; comfortable with secure shared folders and video meetings.
• Discreet, proactive, and able to ask the right questions when instructions are unclear.
• Reliable home setup with a stable internet connection.

Responsibilities

• Manage legal inboxes: flag urgent matters and summarise next actions
• Coordinate client consultations, appointments, onboarding and document requests
• Draft routine emails from approved templates for solicitor review
• Format and proofread letters and contracts, and prepare indexed bundles and signature packs
• Keep matter folders, file naming and version control organised
• Record key dates for solicitor verification and track task due dates and follow-ups
• Prepare draft invoices, track receivables and collate expense records
• Send short daily and weekly progress reports

Skills

Legal admin

English communication

Attention to detail

Adaptability

Tools

Outlook

Word

Excel

PDF tools

Job description

About the role

An Australian legal practice is looking for a Philippines-based Legal Clerk & Practice Administrator to support a solicitor with day-to-day administration. You’ll take routine tasks off the solicitor’s plate so they can focus on legal work. Part-time to start, about 30 hours per week, with agreed overlap with Adelaide business hours.

What you’ll do

• Manage legal inboxes: flag urgent matters and summarise next actions


• Coordinate client consultations, appointments, onboarding and document requests


• Draft routine emails from approved templates for solicitor review


• Format and proofread letters and contracts, and prepare indexed bundles and signature packs


• Keep matter folders, file naming and version control organised


• Record key dates for solicitor verification and track task due dates and follow-ups


• Prepare draft invoices, track receivables and collate expense records


• Send short daily and weekly progress reports

What we’re looking for

• Proven experience in legal clerical or legal practice administration (Australian legal experience strongly preferred)


• Excellent written and spoken English, with strong attention to detail


• Confident with Outlook, Word, Excel and PDF tools; comfortable with secure shared folders and video meetings


• Discreet, proactive, and able to ask the right questions when instructions are unclear


• Reliable home setup with a stable internet connection

Please note

This role does not involve legal advice, trust account access, payment approvals or unsupervised court filing. All work is under solicitor supervision, with strict client confidentiality and data security requirements.