Officer 1, Fund Administration

IQ-EQ; Philippines; On-site; PHP 334,800 - 446,400; Full time

Benefits offered by this job

Competitive compensation and benefits

Health and wellness support

Generous paid time off

Hybrid work setup

Learning and growth opportunities

Job summary

IQ-EQ is searching for an entry-level Corporate Secretarial candidate in the Philippines to deliver basic corporate secretarial services under supervision. Responsibilities include maintaining documentation, supporting administrative operations, and developing an understanding of corporate requirements.

This role offers competitive compensation, health and wellness support, and a hybrid work setup alongside learning opportunities.

Qualifications

• Bachelor’s degree in business administration, Legal Management or related field.
• 2 years of experience in a corporate secretarial or administrative role.
• Proficient in drafting minutes, board papers, and regulatory filings.

Responsibilities

• Execute corporate secretarial tasks following established procedures.
• Maintain accurate documentation and records within defined guidelines.
• Support routine administrative operations with compliance requirements.

Skills

Communication skills

Organizational skills

Familiarity with corporate secretarial practices

Education

Bachelor’s degree in business administration, Legal Management, or related field

Tools

Corporate secretarial software

Job description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients,we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

THIS ROLE

In this entry-level corporate secretarial position, you will be responsible for delivering basic corporate secretarial services under supervision. You will focus on standardized processes and routine administrative operations while developing core competencies. You will handle low-complexity tasks within established frameworks.

WHAT WILL YOU DO

• You will execute basic corporate secretarial tasks following established procedures
• You will maintain accurate documentation and records within defined guidelines
• You will support routine administrative operations with guidance and follow quality control processes and compliance requirements
• You will develop understanding of basic corporate secretarial requirements and draft basic minutes and board papers using template
• You will process routine regulatory filings with relevant authorities and update and maintain statutory books and records
• You conduct basic file reviews following checklists and support document preparation for meetings
• Maintain client databases with guidance and monitor basic statutory deadlines
• You will respond to routine administrative queries and complete detailed operational checklists

WHAT WE OFFER

• Competitive compensation and benefits – including allowances, government-mandated benefits, 13th month pay, and performance-based bonuses
• Health and wellness support – HMO coverage from Day 1 (with2 free dependents), life and accident insurance, mental health support, and medical allowances
• Leave benefits – generous paid time off, special leave types, and observance of all Philippine holidays
• Hybrid work setup and tools – company-issued laptop, work-from-home kit, and flexibility after initial onboarding
• Learning and growth opportunities – access to training, annual salary reviews, internal mobility, and performance rewards

ABOUT YOU

• You have a bachelor’s degree in business administration, Legal Management, Juris Doctor or related field; Additional certifications such as Chartered Secretary, LL.B (pre-law), or related paralegal qualifications are an advantage
• You have at least 2 years of experience in a corporate secretarial, administrative, or similar role
• Youhave an experience in managing client service operations and handling multiple deliverables and familiarity with CAS systems and/or corporate secretarial software is a plus
• You have exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage.
• You are proficient in drafting minutes, board papers, and processing regulatory filings with accuracy
• You have a strong understanding of maintaining statutory books, records, and client databases
• You have the ability to adhere to compliance and quality control standards
• You are skilled in using operational checklists and meeting statutory deadlines
• You have a strong written and verbal communication skills and excellent organizational skills