Office Management Group Specialist

Gofluent; Philippines; On-site; PHP 350,000 - 550,000; Full time

Benefits offered by this job

Medical & dental coverage

Paid vacation & sick leave

On-site in Eastwood

Job summary

goFLUENT Philippines is seeking an Office Management Group Specialist to help build a global OM team. You will collaborate with Office Managers worldwide and senior leadership to coordinate internal events, track participants, manage travel logistics, and oversee expenses.

The role demands meticulous attention to detail, autonomy, and the ability to multitask across cross-functional initiatives. Proficiency with data and Google Sheets is expected.

Qualifications

• Detail oriented with discretion handling confidential HR information.
• Autonomous, adaptable and highly motivated.
• Strong multitasking across multiple moving parts.
• Comfort with data and Google Sheets.

Responsibilities

• Organize major cross-country internal gatherings: track participants, invitations, travel logistics.
• Handle travel insurance requests with our Global provider.
• Track flight costs and provide data-driven insights.
• Monitor compliance with travel, meals, company cards, and Uber usage.
• Standardize and improve Office Management tools and processes.

Skills

Detail oriented

Autonomous

Multitasking

Cross-cultural teamwork

Analytical skills

Tools

Google Sheets

Formulas

Job description

Office Management Group Specialist

Company : Gofluent Job Type : Full Time Philippines

Job Description - Office Management Group Specialist

Our Office Management team is a powerhouse of 12 members managing 20 offices around the globe. We bridge the gap between workplace hospitality and operational structure, making sure our offices feel like home while keeping our global operations running like clockwork.

• Culture & Comfort: We take care of day-to-day office needs, host international visitors, and organize team-building events and seminars.

• Compliance & Logistics: We keep things running smoothly behind the scenes by managing business travel, expense reimbursements, and global company standards.

Now, we are looking for a familiar face to step in and help us set up a dedicated Office Management team for the Group. As an Office Management Group Specialist, you will have a highly visible role, collaborating closely with Office Managers worldwide and our upper management team.

Your main responsibilities:

• Internal events coordination

• Control and monitoring of business trips expenses

• Participate in the standardization of OM processes globally

What you’ll do:

• Act as the Group’s main point of contact for organizing major cross-country internal gatherings: identify and track participants, prepare and send invitations, and arrange travel logistics, including booking the most suitable flights and, on occasion, hotel accommodations.

• Take care of the travel insurance requests with our Global provider.

• Track flight costs, analyze data, and provide smart statistics.

• Monitor and push for compliance with travel & meal expenses, use of company cards and Uber accounts.

• Contribute to the standardization, and continuous improvement of Office Management tools and processes, helping to shape future ways of working while proactively addressing the new tasks and challenges that may arise.

You’ll Excel in This Role If You

• Detail oriented and reliable, who cares about quality results and knows how to handle confidential HR info with total discretion.

• Autonomous, adaptable and highly motivated to help others.

• A strong multitasker, who can handle urgent requests and coordinate many moving parts at the same time without losing your cool.

• Understands data and enjoys working with Google sheets and formulas.

• Fluent in English, who enjoys cross-cultural teamwork, and feels comfortable reaching out to managers and leadership when needed.

• Able to think critically, ask questions and challenge how things are done. Ready to take on more responsibilities as the role grows. Willing to work onsite in Eastwood, Quezon City.

What You'll Love in goFLUENT

At goFLUENT Philippines, we value your talents and ideas. If you're passionate and self-motivated, join our dynamic, growing team!
Based in Eastwood, our largest office supports clients worldwide. But its our unique culture that truly drives us to excel.

Our culture is unlike anywhere else. Starting day one of your #lifeatgoFLUENT, tons of awesome perks and benefits await you, including:

• Comprehensive benefits package: including medical and dental coverage, paid vacation and sick leave, and all Philippine public holidays to keep you healthy, rested, and supported.

• Dynamic, startup-like experience within the security of a fast-growing, 26-year old Swiss-based company.

• The opportunity to learn from top executives and visionaries in the learning and language market.

• The experience of joining an innovative organization with an international, vibrant working environment.

• Full on-boarding and fast ramp mentoring program leading candidate to success.

• World-class learning experience by being a goFLUENT learner. Learn from one of our twelve business languages!

• Exciting team-building events.

Eager to learn more, watch our video to discover goFLUENT in the words of our people worldwide: https://www.gofluent.com/us-en ...