Notion-Savvy Executive Assistant to Owner

MCVO Talent; Philippines; Remote; PHP 480,000 - 640,000; Full time

Job summary

MCVO Talent seeks a proactive assistant who will own day-to-day administrative tasks for a US executive from the Philippines. You will manage multiple inboxes, filter communications, coordinate the calendar, track tasks, and prepare clear action notes from meetings.

Strong English writing and speaking skills, experience with Notion and Office 365, and a track record of getting things done are required. Night-shift availability is essential.

Qualifications

• 4–6 years assisting a US executive/owner.
• Computer/online savvy with multiple online apps including AI (Claude), Zoom, Notion and Office 365.
• Strong written and spoken English with interpersonal communication skills.

Responsibilities

• Manage the owner’s inbox across four email accounts, triage, prioritize and draft responses.
• Filter inbox to surface items requiring direct attention and advise unsolicitations to unsubscribe.
• Coordinate and remind about calendar events; prepare meeting agendas and notes.
• Track tasks, commitments and follow-ups across projects and meetings.
• Provide proactive deadline reminders and escalate pending items as needed.
• Attend meetings and produce clear, concise action notes.
• Act as liaison between internal staff, vendors, and external parties.
• Ensure tasks are followed up and completed by owners’ expectations.
• Conduct research and prepare concise summaries for decision-making.
• Maintain organized digital filing systems and project trackers.
• Support workflow improvements using Claude and other apps.

Skills

Email management

Calendar management

Research

Notion proficiency

Microsoft Office / Outlook

English communication

Problem solving

Execution / Get things done

Night shift experience

Attention to detail

Tools

Claude AI

Zoom

Notion

Office 365

Outlook

PowerPoint

Job description

MCVO Talent seeks a proactive assistant who will own day-to-day administrative tasks for a US executive from the Philippines. You will manage multiple inboxes, filter communications, coordinate the calendar, track tasks, and prepare clear action notes from meetings.

Strong English writing and speaking skills, experience with Notion and Office 365, and a track record of getting things done are required. Night-shift availability is essential.