Night-Shift Administrative Assistant: Office Operations

Arcadia; Philippines; On-site; PHP 223,000 - 335,000; Full time

Job summary

Arcadia is seeking an Administrative Assistant/Receptionist to organize and run the Mabalacat office. Nightshift, Monday to Friday, 9 PM to 6 AM. Onsite in Mabalacat, Pampanga.

You will handle clerical tasks, liaise on LGU permits, and support staff with professional communication and efficient processes. The role demands a bachelor’s degree in business or HR, plus at least 2 years of relevant experience. Proficiency in MS Office and Google Suite is required, with strong time management and

Qualifications

• Bachelor’s degree in business administration or HRM or equivalent.
• At least 2 years in a corporate/shared services environment.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Communicate via phone and email, completing duties accurately and timely.
• Manage office and pantry supplies and inventory.
• Handle administrative requests from stakeholders.
• Process LGU renewal of permits.
• Coordinate with 3rd party housekeeping for scheduling.
• Ensure pantry staff follow Health & Safety standards.
• Maintain computer and manual filing systems.
• Prepare and monitor invoices for payment.
• Submit and reconcile operational expenses monthly.
• Process work permits/gate passes/access cards.
• Coordinate with vendors for disinfection and pest control.
• Manage department petty cash.
• Greet professionally and manage reception.
• Route received documents to staff promptly.
• Maintain tidiness of the reception area.
• Answer calls and respond to inquiries professionally.
• Willing to take on other tasks as needed.

Skills

MS Office

Google Suite

Time management

Customer service

Multi-tasking

Communication

Teamwork

Education

Bachelor’s degree in business administration

2 years of relevant experience

Tools

Microsoft Office

Google Workspace

Job description

Arcadia is seeking an Administrative Assistant/Receptionist to organize and run the Mabalacat office. Nightshift, Monday to Friday, 9 PM to 6 AM. Onsite in Mabalacat, Pampanga.

You will handle clerical tasks, liaise on LGU permits, and support staff with professional communication and efficient processes. The role demands a bachelor’s degree in business or HR, plus at least 2 years of relevant experience. Proficiency in MS Office and Google Suite is required, with strong time management and