Night-Shift Office & Operations Coordinator

Boomering Inc.; Angeles; On-site; PHP 469,000 - 536,000; Full time

Benefits offered by this job

Competitive salary package

Company-provided desktop/laptop setup

HMO on hire

Vacation and sick leaves

Annual performance reviews

Team events and referral incentives

Support for growth and development

Job summary

Boomering is seeking an Office Coordinator to manage daily onsite operations at Clark Pampanga, ensuring smooth workflows and organized administrative processes. You will handle calendars, travel logistics, and stakeholder coordination while upholding office policies and confidentiality.

The role requires a Bachelor’s degree with 3–5 years of related experience, strong English communication, and proficiency in MS Office and Google Workspace.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field is preferred.
• Minimum of 3–5 years of experience in office administration, executive support, operations coordination, or a similar role.
• Experience supporting multiple departments within a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration platforms.
• Experience preparing reports, presentations, and executive documentation.
• Ability to maintain confidentiality while handling sensitive information.
• Experience working with remote or hybrid teams is an advantage.

Responsibilities

• Coordinate the daily operations of the office to ensure smooth and efficient workflow.
• Maintain office organization, supplies, equipment, and administrative resources.
• Manage office calendars, meeting schedules, room bookings, and visitor coordination.
• Support leadership with administrative tasks and day-to-day office requirements.
• Coordinate onboarding and offboarding logistics in collaboration with internal departments.
• Ensure office policies, procedures, and standards are consistently followed.
• Prepare reports, correspondence, presentations, and meeting documentation.
• Maintain organized filing systems, office records, and confidential documents.
• Track administrative requests and ensure timely completion.
• Coordinate internal communications and distribute important announcements.
• Assist with travel arrangements, accommodations, and logistical requirements when necessary.
• Organize internal meetings, leadership sessions, and company events.
• Prepare meeting agendas, document minutes, and monitor action items.
• Coordinate communication between departments to ensure alignment and timely follow-through.
• Serve as a liaison between employees, management, and external stakeholders.
• Monitor office facilities and coordinate maintenance, repairs, and vendor services.
• Ensure office equipment remains functional and operational.
• Coordinate inventory management for office supplies and consumables.
• Support workplace health, safety, and security initiatives.
• Identify opportunities to improve office processes and administrative workflows.

Skills

Organizational skills

Time management

Written and verbal English

Communication skills

Multitasking

Problem-solving

Confidentiality

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Calendar management tools

Job description

Boomering is seeking an Office Coordinator to manage daily onsite operations at Clark Pampanga, ensuring smooth workflows and organized administrative processes. You will handle calendars, travel logistics, and stakeholder coordination while upholding office policies and confidentiality.

The role requires a Bachelor’s degree with 3–5 years of related experience, strong English communication, and proficiency in MS Office and Google Workspace.