Multi-Entity Bookkeeper & Financial Administrator (Remote)

Outsource Access Careers; Philippines; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Paid Leave Credits

Govt Benefits

Overtime Pay

Night Differential

13th Month Pay

Job summary

Outsource Access is hiring a Financial Administrator to manage full-cycle bookkeeping across multiple entities and handle payroll using ADP Workforce Now. You will ensure accurate GL entries, intercompany reconciliation, and precise account classification.

The role requires 4+ years of experience, expertise in QuickBooks Online, and a strong eye for detail in Medicaid billing and budget auditing. Remote work setup with secure access is supported.

Qualifications

• Bachelor’s degree in Accounting, Accountancy, or Finance and 4+ years of bookkeeping across multi‑company portfolios.
• Advanced mastery of QuickBooks Online (class/location tracking) and ADP Workforce Now for payroll/GL integration.
• Attention to detail with accurate auditing of Medicaid billing and complex Excel spreadsheets (Pivot Tables, XLOOKUP).
• Comfort with cloud-based accounting, multi‑company ERP environments, digital document vaults, and secure VPNs.

Responsibilities

• Own full-cycle bookkeeping across 7 entities with intercompany reconciliation and class tracking in QuickBooks Online.
• Process payroll runs in ADP Workforce Now, manage garnishments and health insurance deductions, map journal entries to care houses/locations.

Skills

QuickBooks Online

ADP Workforce Now

Pivot Tables

XLOOKUPs

Education

Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Online

ADP Workforce Now

Excel (Pivot Tables, XLOOKUP)

ERP systems

Job description

At Outsource Access, we help fast-growing healthcare, residential care, and property management organizations keep their business foundations strong and rock-solid. We don't just process payroll and balance numbers—we make sure multi-company financial operations run with zero cross-entity errors, absolute accuracy, and total peace of mind for leadership.

This is a remote position.

What We Do

At Outsource Access, we help fast-growing healthcare, residential care, and property management organizations keep their business foundations strong and rock-solid. We don't just process payroll and balance numbers—we make sure multi-company financial operations run with zero cross-entity errors, absolute accuracy, and total peace of mind for leadership.

How You’ll Make a Difference

• Mastering Multi-Entity Precision: Own full-cycle bookkeeping, monthly bank and credit card reconciliations, and general ledger maintenance across 7 distinct operating entities—ensuring zero intercompany mix-ups and perfectly categorized class tracking in QuickBooks Online.
• Flawless Payroll Execution: Seamlessly process complex payroll runs in ADP Workforce Now, administer garnishments and health insurance deduction audits, and accurately map journal entries down to individual care houses and locations.
• Streamlining Financial Operations: Drive monthly accounts receivable, rent, and resident statements while auditing Medicaid billing records and tracking care house labor hours to optimize budgets.
• Audit & CPA Readiness: Execute month-end closes, track accruals, and compile clean audit packages, giving external CPAs friction-free access to deliver seamless year-end tax preparations and Adjusted Journal Entries.

Requirements

Is This You?

• An Experienced Financial Administrator: You hold a Bachelor’s degree in Accounting, Accountancy, or Finance, paired with 4+ years of hands‑ on, progressive bookkeeping experience managing multi-company portfolios.
• An ADP & QBO Maestro: You have advanced, proven mastery of QuickBooks Online (especially class/location tracking) and deep hands‑ on expertise navigating ADP Workforce Now for payroll and GL integration.
• A Details-Obsessed Investigator: You treat every dollar and decimal point with extreme care, catching deduction discrepancies, auditing Medicaid billing, and navigating complex Excel spreadsheets with ease using Pivot Tables and XLOOKUPs.
• Tech-Savvy: You adapt effortlessly to cloud-based accounting systems, multi-company ERP environments, digital document vaults, and secure corporate VPN networks.
• Your Home Office: You have a dedicated, private, quiet, and secure home setup equipped with a high-performance computer, dual monitors, reliable fiber internet, and power backup solutions to safely handle sensitive financial data.

Benefits

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

• Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.
• Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.
• Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.
• Support You Can Count On: We take care of all government‑mandated benefits, so everything is handled properly and on time.

Your Financial Rewards

• Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.
• Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.
• 13th Month Pay: A well‑earned bonus to celebrate the results of your year’s effort.