MSCU Assistant, Manila, Philippines

International Organization for Migration (IOM); Manila; On-site; PHP 668,000 - 817,000; Full time

Job summary

The International Organization for Migration (IOM) Manila invites applications for the MSCU Assistant role in the Global Shared Service Centre. This is a fixed-term, one-year appointment at G-4 level, Manila duty station, with a net salary of Php 742,460 per annum.

The successful candidate will provide administrative and procurement support, organize meetings, travel, and onboarding/offboarding, and help maintain ERP-based records across MSCU and missions worldwide.

Qualifications

• Bachelor’s degree or equivalent with related experience.
• Experience in administrative, procurement or office support functions.
• ERP experience (SAP/Oracle) is advantageous.

Responsibilities

• Type, format, and draft routine correspondence; collate tables, reports, presentations, publications.
• Receive and respond to routine enquiries; refer to contacts/units as needed.
• Enter and update information from various sources; present results in standard format.
• Set up and maintain office files and reference systems.
• Initiate and track administrative transactions in financial/travel/HR systems.
• Support meetings, workshops, and events logistics.
• Assist with travel arrangements and documentation.
• Provide onboarding/offboarding support for staff and contractors.
• Ensure office supplies and equipment maintenance.
• Provide procurement support and obtain quotations.
• Coordinate delivery of requisitions and follow up actions.
• Perform other duties as assigned.

Skills

Excellent organizational skills

Interpersonal and communication skills

Coordinate administrative activities

Maintain organized records

Teamwork

Microsoft Office proficiency

Education

Bachelor’s degree in Business Administration, Logistics, Management

High School diploma with four years relevant experience

Tools

SAP

Oracle

Freshservice

Job description

Open to Internal and External Candidates

• Job classification General Service Staff
• Grade G-4
• Duty station Global Shared Service Centre (GSSC)
• Location Manila
• Type of Appointment Fixed term, one year with possibility of extension
• Closing Date 04 Sep 2026
• Duration of Assignment One year fixed-term with possibility of extension
• Php 742,460.00 per annum net of taxes

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the direct supervision of the Senior Supply Chain and Procurement Officer, Manila Supply Chain Unit (MSCU) Head, the MSCU Assistant will be responsible for providing operational and administrative support on supply chain matters to MSCU and missions worldwide, and will perform a variety of routine administrative transactions and MSCU support functions contributing to the smooth and efficient running of the work unit. The successful candidate interacts with a variety of colleagues within/outside the MSCU which relate to the exchange of routine information and the provision of standard office support services. The successful candidate will also contribute to the provision of administrative, procurement and supply chain support services as part of the MSCU team.

Core Functions / Responsibilities

Type, format, and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.

Receive and respond to routine internal and external enquiries and/or refer to appropriate contacts/units.

Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.

Set up and maintain office files and reference systems according to standard procedures.

Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.

Support the Supply Chain Division (SCD) and MSCU Head in organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).

Assist with arranging for travel: including transport, logistics, accommodation and required documentation.

Provide administrative and logistical support for the coordination of Chartered Institute of Procurement and Supply (CIPS) training activities in liaison with the service provider.

Provide routine administrative and logistical support for the onboarding and offboarding of staff members, interns and consultants in accordance with established procedures.

Ensure availability of office supplies and appropriate maintenance of office equipment.

Provide low value procurement, logistical and administrative support in a timely and efficient manner in the acquisition of a wide variety of goods and services for efficient field operations.

Obtain quotations and ensure submission within required timeframe.

Coordinate with end users in the review and evaluation of quotations against the specifications and in consideration of best value for money.

Prepare and issue Purchase Orders and payment requests.

Coordinate and monitor the delivery of procurement requisitions, and perform follow up actions, where necessary.

Perform such other relevant duties as may be assigned.

Education

• Bachelor’s degree in Business Administration, Logistics, Management or a related field from an accredited academic institution with two (2) years of relevant professional experience; or
• High School diploma with four (4) years of relevant professional experience.

Experience in administrative, procurement support, or office support functions.

Experience in organizing meetings, events, travel arrangements, and maintaining administrative records is an advantage.

Experience supporting procurement processes, including obtaining quotations, preparing purchase orders, and coordinating deliveries, is an advantage; and

Experience using enterprise resource planning (ERP) systems, such as SAP or Oracle, and service management platforms, such as Freshservice, is an advantage.

SKILLS

Excellent organizational skills with the ability to manage multiple tasks simultaneously under tight deadlines while maintaining accuracy and attention to detail.

Good interpersonal and communication skills and the ability to establish effective working relationships with colleagues and external counterparts.

Ability to coordinate administrative activities, including meetings, training logistics, and onboarding/offboarding processes.

Ability to maintain organized records and monitor administrative and procurement-related transactions.

Ability to work effectively both independently and as part of a multicultural team; and

Proficiency in Microsoft Office applications and other standard office technologies.

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values

Integrity and transparency

Professionalism

Courage

Empathy

Core Competencies

Communication

Managing and sharing knowledge

Teamwork

Delivering results

FEES

IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.