MNL - Regional Procurement Lead, EO

Foreign, Commonwealth and Development Office; Manila; On-site; PHP 3,119,000 - 4,991,000; Full time

Job summary

The British Embassy Manila is seeking a Regional Procurement Professional to join the Regional Procurement Team in Manila, supporting Asia Pacific, Middle East & North Africa regions. You will work with customers, suppliers and stakeholders on procurement, spend analysis and reporting.

Based in Manila, you will drive end-to-end tendering, contract management and stakeholder engagement, ensuring procurement activity aligns with UK government requirements and regional needs across posts.

Qualifications

• BS degree in business management/finance or equivalent.
• CIPS Level 4 or equivalent qualification.
• Experience in strategic sourcing, tendering and contract management.
• Excellent communication, analytical and stakeholder management skills.

Responsibilities

• Delivery of regional procurement projects with regional spend and governance.
• Managing tenders and supplier relationships, including ITT/RFP/RFQ.
• Account management for assigned countries with cross-regional collaboration.
• Identify regional procurement opportunities and align with UK procurement policies.

Skills

Procurement

Stakeholder management

Data analysis

Tendering

Contract management

Sourcing

Spend analysis

Education

BS degree in business management/finance

CIPS Level 4 or equivalent

Job description

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the embassy’s values of Respect, Integrity, Collaboration and Excellence.

Main purpose of job:

To work as part of the Regional Procurement Team in Manila handling procurement requirements for Asia Pacific, Middle East & North Africa regions. Working with customers, suppliers and other stakeholders on all aspects of Procurement including spend analysis and reporting. Perform other duties as assigned. This position is based in Manila as part of the overall Regional Corporate Services Hub. Working hours will reflect the customer needs across the regions.

Roles and responsibilities / what will the jobholder be expected to achieve?

Delivery of Regional Procurement Projects with lifetime value exceeding £25,000 (60%)

Managing the tender process of assigned procurements/contract-related goods, services or work projects, including sourcing of suppliers, input and agreement of specification, preparation of tender documentation, deciding on and running the most appropriate route to market; i.e. Invitations to Tender (ITT), Request for Proposals (RFP), Request for Quotations (RFQ) and other suitable procurement routes, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, agreement of contracts and management and closure of contracts, ensuring that they meet legal, audit, HM Treasury and Cabinet Office requirements

Stakeholder / Account Management (20%)

Act as Account Manager for procurement related activities for your assigned countries. Stakeholder engagement and management is critical in order to draw out and develop procurement specifications, procurement routes and evaluate bids in a collaborative manner

Supplier and Contract Management (10%)

To review, report and manage contract and framework use in the region, to act as the Supplier Relationship Manager where appropriate for regional suppliers including resolution of contractual disputes, taking appropriate action to protect the FCDO’s interest. Building contract management capability amongst stakeholders.

Identifying Regional Opportunities (10%)

To work closely with colleagues at UK’s Embassies and Consulates in the region and Procurement Category Teams in the UK to deliver Procurement activity to a standardised process, proactively seeking opportunities to buy efficiently through common procurement routes or approaches to market and opportunities to aggregate requirements across Posts and other government partners.

• Excellent communication skills, commercial acumen and data analysis.
• Strategic Sourcing & Tendering Experience; including end to end procurement and category management.
• Well-versed in running RFQs and RFPsand in writing reports documenting thetender process andoutcomes
• Customer Engagement / Dealing with Stakeholders at different levels within the organisation
• BS degree in business management/finance related course or equivalent experience.

Language Requirements:

Language required: English

Level of proficiency: Proficient

• Working in a multinational environment across multiple time zones
• Contract Management Experience
• CIPS Level 4 or equivalent qualification from other Professional Procurement Organisations
• Project Management Experience