Mid-Shift Global Procurement Admin Specialist

Krayden, Inc.; Muntinlupa; On-site; PHP 350,000 - 520,000; Full time

Job summary

Krayden, Inc. is seeking an Administrative and Procurement Support specialist to assist the UK and USA procurement teams. The role focuses on accurate PO processing, supplier data maintenance, and timely reporting to ensure effective purchasing activities across regions.

Your responsibilities include updating confirmations, tracking orders, resolving PO issues, and supporting invoice queries with suppliers and internal teams. Mid-shift hours and Alabang, Muntinlupa location are required.

Qualifications

• Strong organizational and administrative skills with high attention to detail.
• Experience or familiarity with purchase orders and procurement processes is preferred.
• Proficient use of MS Excel and Outlook for data entry, reporting, and communication.
• Ability to work independently and as part of a team while meeting deadlines.
• Knowledge of ERP or PO systems is advantageous.
• Candidates amenable to mid-shift (3:00PM–12:00AM, PHT) and Alabang, Muntinlupa.
• Relevant business or administration qualification is preferred but not essential.

Responsibilities

• Raise, process, and maintain purchase orders in line with approved requests and procurement procedures.
• Update and maintain PO confirmations to ensure accurate delivery information.
• Monitor order progress and produce follow-up reports for outstanding POs.
• Identify delivery shortages and liaise with suppliers to confirm delivery dates.
• Investigate and correct POs with default, incorrect, or historic dates.
• Proactively follow up with suppliers to resolve delays and discrepancies.
• Assist with resolving invoice queries with suppliers and internal teams.
• Maintain accurate procurement records including supplier details, pricing, and contracts.
• Support procurement data entry, reporting, and document control.
• Ensure compliance with procurement policies, procedures, and audits.
• Provide general administrative support including filing and email management.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

MS Excel

MS Outlook

Independent work

Education

Relevant business or administration qualification

Tools

ERP systems

PO systems

Microsoft Office

Job description

Krayden, Inc. is seeking an Administrative and Procurement Support specialist to assist the UK and USA procurement teams. The role focuses on accurate PO processing, supplier data maintenance, and timely reporting to ensure effective purchasing activities across regions.

Your responsibilities include updating confirmations, tracking orders, resolving PO issues, and supporting invoice queries with suppliers and internal teams. Mid-shift hours and Alabang, Muntinlupa location are required.