Mexico Office and Logistics Manager

Yokogawa; Mexico; On-site; PHP 1,469,000 - 1,910,000; Full time

Job summary

Yokogawa seeks an Office Administration & Operations professional to oversee Mexico's day-to-day operations and act as the liaison with U.S. headquarters. You will manage vendors, reporting, and project support while coordinating shipments and maintaining critical records across borders.

The role covers service and product orders, invoicing, and CRM/ERP data integrity, with emphasis on accuracy, compliance, and efficient cross-functional collaboration in a global environment.

Qualifications

• Self-motivated with the ability to work independently and manage multiple priorities.

Responsibilities

• Oversee day-to-day business operations for the Mexico organization.
• Serve as the primary liaison between Mexico operations and U.S. headquarters.
• Manage relationships with local vendors, service providers, and government agencies.
• Support leadership with reporting, operational planning, and special projects.
• Coordinate domestic and international shipments between Mexico, the United States, and customer locations.
• Ensure timely import/export processing and compliance with customs requirements.
• Monitor shipment activity and resolve transportation, delivery, and logistics issues.
• Coordinate inventory transfers, warehouse operations, and material availability.
• Maintain accurate shipping, inventory, and logistics records.
• Support inventory management, forecasting, and demand planning activities.
• Analyze logistics performance and identify opportunities for process improvements.

Skills

Self-motivated

Job description

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team

Our 18,000 employees work in over 60 countries with one corporate mission, to “co-innovate tomorrow”. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Responsibilities

Office Administration & Operations

• Oversee day-to-day business operations for the Mexico organization, ensuring efficient and effective support of business

  objectives.

• Serve as the primary liaison between Mexico operations and U.S. headquarters.

• Manage relationships with local vendors, service providers, and government agencies.

• Support leadership with reporting, operational planning, and special projects.

Logistics & Supply Chain Management

• Coordinate domestic and international shipments between Mexico, the United States, and customer locations.

• Manage relationships with freight forwarders, customs brokers, transportation carriers, and third-party logistics providers.

• Ensure timely import/export processing and compliance with customs requirements.

• Monitor shipment activity and proactively resolve transportation, delivery, and logistics issues.

• Coordinate inventory transfers, warehouse operations, and material availability to support customer demand.

• Maintain accurate shipping, inventory, and logistics records.

• Support inventory management, forecasting, and demand planning activities.

• Analyze logistics performance and costs, identifying opportunities for process improvements and operational efficiencies.

Import/Export Compliance

• Ensure compliance with Mexican customs regulations, international trade requirements, and company policies.

• Coordinate import permits, export documentation, certificates of origin, and customs filings.

• Maintain records supporting IMMEX, USMCA, VAT, and other applicable trade programs.

• Collaborate with customs brokers and internal stakeholders on duties, taxes, and trade compliance matters.

• Monitor and respond to regulatory changes affecting cross-border operations.

Service Operations Support

• Manage service and product orders from receipt through completion, including purchase order entry, material requests, invoicing, collections, and order closeout.

• Process and upload customer invoices, ensuring accurate billing and timely submission through customer portals.

• Review, code, and submit invoices and travel expenses for Accounts Payable processing and compliance.

• Obtain and coordinate third-party vendor quotations to support service and operational requirements.

• Support shipping and receiving activities and coordinate with internal teams, customers, and vendors to ensure efficient order fulfillment and delivery.

Customer Service & Sales Support

• Partner with sales teams to support order processing, shipment coordination, and customer communications.

• Manage delivery schedules and customer logistics requirements.

• Maintain customer documentation, including purchase orders, invoices, shipping records, and contracts.

• Resolve customer delivery, logistics, and order fulfillment issues in a timely manner.

• Ensure data accuracy and integrity within CRM and ERP systems.

Financial Administration

• Support budgeting, purchasing, and expense management activities.

• Coordinate invoice processing and vendor payments.

• Assist with accounts receivable and collection efforts.

• Maintain accurate administrative and financial records to support business operations.

Job Requirements:

• Self-motivated with the ability to work independently and manage multiple priorities in a fast-paced environment.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture.We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status.We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

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