Medical Secretary

Genfinity; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

Genfinity Philippines, Inc. is seeking a Medical Secretary to provide virtual administrative and care coordination support for a multidisciplinary clinical team based in Makati.

The role focuses on scheduling, medical records, prior authorizations, and communication with patients and providers. Ideal candidates are Philippine-registered nurses or pharmacists, highly organized, and able to work full-time onsite during US business hours.

Qualifications

• Philippine Registered Nurse or Registered Pharmacist is required.
• Strong organizational and time management skills.
• Experience in behavioral health or with older adults is preferred.

Responsibilities

• Provide administrative support to the clinical team.
• Coordinate with PCPs to obtain patient records and results.
• Assist with medication prior authorization requests.
• Prepare patient charts and documentation for appointments.
• Schedule and reschedule patient appointments.
• Coordinate care with patients, families, healthcare providers, and the care team.
• Support the delivery of high‑quality, coordinated virtual care services.
• Maintain efficient patient flow and support care plans.
• Process incoming and outgoing calls professionally.

Skills

Admin support

Care coordination

Scheduling

Documentation

Communication

Medical terminology

Team collaboration

Education

Healthcare license (RN/Pharmacist)

Job description

Job Description:

At Author Health, we’re revolutionizing how mental health care is delivered, and we want you to be part of it!

Our mission is to bring compassionate, high-quality care to people with serious mental illness, substance use disorders, and dementia, including older adults.

We don’t just treat symptoms. We treat people — fully, holistically, and with heart! Through our virtual first, innovative care model, we deliver community-based wrap‑around outpatient mental health care inclusive of psychiatric, psychotherapeutic and care management services. We partner with primary care providers, hospitals, families, and caregivers to keep patients out of the hospital and empower them to live healthier, more connected lives.

At Author, inclusivity isn’t a checkbox. It’s how we build trust and drive better outcomes! We honor the unique cultures, identities, and stories that shape every patient’s experience, and we’re creating a workplace where team members can show up as their full selves, too.

If you’re driven by purpose, ready to shake up the status quo, and eager to make a real impact on people’s lives, we’d love to meet you. Let’s build the future of mental health care together!

Position Overview

The Medical Secretary provides virtual administrative and care coordination support to a multidisciplinary clinical team, helping ensure patient care is delivered in an effective and efficient manner. This role is responsible for managing patient scheduling, maintaining medical records, processing prior authorizations, coordinating communication with patients, families, and healthcare providers, and supporting day‑to‑day clinical operations.

Role Classification

Non-technical

Roles and Responsibilities

• Provide administrative support to the clinical team, including psychiatrists, nurse practitioners, and medical assistants.
• Coordinate with primary care providers (PCPs) to obtain patient records, lab results, and other required documentation.
• Assist with medication prior authorization requests.
• Prepare patient charts and documentation for appointments.
• Distribute intake and follow-up notes to PCPs as needed.
• Schedule and reschedule patient appointments.
• Provide backup support for medical assistants when required.
• Coordinate care with patients, families, healthcare providers, and the multidisciplinary care team.
• Support the delivery of high‑quality, coordinated virtual care services.
• Maintain efficient patient flow and support implementation of care plans.
• Process incoming and outgoing calls in a professional and timely manner.
• Interpret and follow written and verbal instructions, schedules, and procedures.
• Perform other duties and responsibilities as assigned.

Required Qualifications

• Philippine Registered Nurse or Registered Pharmacist
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Knowledge of medical, behavioral health, and mental health terminology.
• Ability to maintain accurate patient records and document information clearly.
• Experience working in behavioral health and/or with older adults is preferred.
• Ability to follow established processes and work effectively in a fast‑paced healthcare environment.
• Amenable to work Monday to Friday on US business hours.
• Must be willing to work in Makati.
• Willing to work full‑time onsite.

Attributes

• Excellent communication (verbal, written, and presentation) and interpersonal skills are essential.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.

Genfinity as an Equal Opportunity Employer, believes in each person’s potential, and we’ll help you achieve yours.

All information will be kept confidential according to EEO guidelines.

Privacy Notice & Consent

We value your privacy. By submitting your information through this form, you are applying for a position at Genfinity Philippines, Inc. and voluntarily providing personal information, including your name, contact details, and resume.

This information will be collected and processed solely for recruitment purposes, including evaluating your qualifications, assessing your skills, verifying your background, and contacting you about your application. As part of the recruitment process, identity verification may be conducted at a later stage i.e. post‑offer stage, which may require the collection and review of valid identification documents. Your personal data will be processed in accordance with the Data Privacy Act of 2012.

You have the right to access, correct, or withdraw your data at any time. For more information, please refer to our Privacy Policy or contact our Data Protection Team at [e-mail] .

By submitting this form, I acknowledge that I have read and understood the above Privacy Notice and hereby give my free, informed, and voluntary consent to the collection and processing of my personal information by Genfinity Philippines, Inc. for recruitment purposes.