Medical Document Retrieval Specialist (Philippines | Remote)

OperationsArmy; Metro Manila; Remote; PHP 446,000 - 558,000; Full time

Job summary

OperationsArmy is seeking a Medical Document Retrieval Specialist (Remote) for the Philippines. The role focuses on ensuring complete, accurate intake of health records requests to support law firm clients and downstream processing.

Key duties include researching providers, creating accurate ROI forms, and conducting thorough quality checks of ROI packets. The position requires meticulous attention to detail, strong communication, and proficiency with Adobe Acrobat and PDF tools.

Qualifications

• Experience in requesting health records from providers for healthcare companies, law firms, or related organizations.
• Extreme accuracy is essential; errors can cause delays in retrieval.
• Proficiency in Adobe Acrobat and PDF editing/combining tools.
• Strong verbal and written communication skills with a proactive mindset.

Responsibilities

• Provider research & identification across multiple sources and entities.
• Create and quality-check ROI forms, ensuring accuracy and completeness.
• Assign requests to records team members based on workload and rules.

Skills

Attention to Detail

Communication

Problem Solving

Tools

Adobe Acrobat

PDF Editing

Job description

Medical Document Retrieval Specialist (Philippines | Remote)

NCR, Philippines

Job Openings Medical Document Retrieval Specialist (Philippines | Remote)

About the job Medical Document Retrieval Specialist (Philippines | Remote)

Medical Document Retrieval Specialist (Remote)
Schedule: Full-Time | Monday - Friday, 9:00 AM - 5:00 PM EST

The Medical Document Retrieval Specialist plays a pivotal role in the healthcare medical records retrieval process. As the first step in the workflow, this position ensures all requests are complete, accurate, and prepared for downstream processing. The quality of intake directly impacts the speed and accuracy of records retrieval for our law firm clients.

Key Responsibilities

1. Provider Research & Identification

• Determine all relevant healthcare providers associated with a clients treatment, beyond the main facility listed by the law firm.
• Locate billing providers and related entities using tools such as Chartswap, prior request history, and direct provider calls.
• Input all identified providers into the admin application.

2. Request Creation & Quality Control

• Review and correct incoming Release of Information (ROI) forms, which are incomplete or incorrect in approximately 90% of cases.
• Create accurate base forms before assembling final submission packets.
• Conduct thorough quality assurance checks for each ROI packet, ensuring all required components (cover letters, affidavits, etc.) are accurate and complete.

3. Request Assignment

• Assign requests to appropriate records team members based on workload and utilization metrics.
• Identify and elevate provider-specific requirements (e.g., custom forms) to the appropriate Client Success Manager (CSM).
• Resolve missing or conflicting information by liaising directly with the law firms case manager.

Requirements

• Experience: Prior experience requesting health records from providers on behalf of healthcare companies, law firms, or related organizations.
• Attention to Detail: Extreme accuracy is essential errors can cause months-long delays in retrieval.
• Technical Skills: Proficiency in Adobe Acrobat and PDF editing/combining tools.
• Communication: Strong verbal and written communication skills with a proactive problem-solving mindset.