Marketing Specialist

SM Prime Holdings, Inc.; Pasay; On-site; PHP 700,000 - 1,100,000; Full time

Job summary

SM Prime Holdings, Inc. is seeking a Marketing Operations and Project Implementation professional to translate approved marketing plans into actionable timelines, deliverables, and workstreams.

You will lead end-to-end marketing activity execution, ensuring alignment with objectives, schedules, budgets, and brand guidelines. The role emphasizes stakeholder coordination, cross-functional collaboration, and meticulous administrative workflows, with on-site work at MOA Complex, Pasay City.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Communications, Management or related field.
• At least five (5) years of relevant work experience in marketing operations, project coordination, marketing administration, events management, partnerships, or similar role.
• Demonstrated experience coordinating projects and initiatives involving multiple internal and external stakeholders.
• Strong administrative and organizational skills with attention to detail and accuracy.
• Proven ability to manage multiple priorities, track deliverables, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills for professional correspondence, reports, presentations, and project documentation.
• Candidates must be willing to work onsite at MOA Complex, Pasay City.

Responsibilities

• Operationalize approved marketing plans and translate them into actionable timelines, deliverables, and workstreams.
• Coordinate end-to-end implementation of marketing activities within schedules and budgets.
• Monitor progress, track milestones, and identify bottlenecks to ensure timely completion.
• Prepare briefs, implementation plans, schedules, and checklists.
• Support development and improvement of processes to enhance marketing operations.
• Serve as coordination point among internal departments, tenant-partners, suppliers, agencies, and other stakeholders.
• Facilitate alignment of requirements, timelines, approvals, and deliverables with stakeholders.
• Conduct regular follow-ups to ensure commitments are completed on time.
• Coordinate meetings, prepare agendas, document discussions, and monitor actions to completion.
• Maintain professional relationships with stakeholders and ensure clear communication.

Skills

Project coordination

Marketing operations

Events management

Stakeholder coordination

Education

Bachelor's degree in Marketing, Business Administration, Communications, Management

Job description

1. Marketing Operations and Project Implementation

• Operationalize approved marketing plans, campaigns, partnerships, events, and other marketing initiatives, translating plans into actionable timelines, deliverables, and workstreams.
• Coordinate the end-to-end implementation of marketing activities, ensuring alignment with objectives, schedules, budgets, and established brand guidelines.
• Monitor project progress, track milestones and deliverables, identify potential bottlenecks, and follow through with concerned parties to ensure timely completion.
• Prepare project briefs, implementation plans, work schedules, checklists, and other operational documents.
• Support the development and improvement of processes, workflows, and systems to enhance the efficiency of marketing operations.

2. Stakeholder and Cross-functional Coordination

• Serve as a coordination point among internal departments, property teams, business units, tenant-partners, suppliers, agencies, and other external stakeholders.
• Facilitate the alignment of requirements, expectations, timelines, approvals, and deliverables among stakeholders.
• Conduct regular follow-ups to ensure that commitments and action items are completed within agreed timelines.
• Coordinate meetings, prepare agendas and materials, document discussions, and monitor action points through completion.
• Maintain professional working relationships with stakeholders while ensuring clear communication and accountability.

3. Administrative and Documentation Management

• Manage marketing-related documentation, correspondence, records, databases, and project files, ensuring accuracy, completeness, and accessibility.
• Prepare and process purchase requests, purchase orders, payment documents, liquidation reports, budget monitoring sheets, and other administrative requirements in accordance with company policies.
• Track expenses and commitments against approved budgets and coordinate with Finance, Procurement, and other concerned departments on processing requirements.
• Maintain organized records of contracts, proposals, approvals, supplier information, marketing materials, and project deliverables.
• Ensure that documentation and administrative submissions comply with internal procedures, deadlines, and approval protocols.

4. Events, Partnerships, and Marketing Programs

• Coordinate the operational requirements of corporate events, tenant engagement activities, partnership programs, promotional campaigns, and other marketing initiatives.
• Liaise with event suppliers, production teams, agencies, venues, and other service providers to ensure readiness and timely delivery.
• Consolidate requirements, manage logistics, monitor deliverables, and ensure that all concerned parties are aligned before, during, and after implementation.
• Support partnership initiatives by coordinating communications, documentation, schedules, approvals, and fulfillment of agreed commitments.
• Assist in post-activity evaluations, including documentation of results, stakeholder feedback, expenses, and recommendations for improvement.

5. Reporting and Performance Monitoring

• Consolidate updates on ongoing projects, marketing activities, budgets, and deliverables for management review.
• Maintain trackers and monitoring tools to provide visibility on project status, pending requirements, deadlines, and outstanding action items.
• Prepare activity reports, presentations, meeting summaries, and other management documents as required.
• Ensure that information submitted for reporting is accurate, timely, and supported by appropriate documentation.
• Identify recurring operational issues and recommend practical improvements to processes and implementation.

Job Qualifications:

• Bachelor's degree in Marketing, Business Administration, Communications, Management, or a related field.
• At least five (5) years of relevant work experience in marketing operations, project coordination, marketing administration, events management, partnerships, or a similar role.
• Demonstrated experience in coordinating projects and initiatives involving multiple internal and external stakeholders.
• Strong administrative and organizational skills, with excellent attention to detail and accuracy.
• Proven ability to manage multiple priorities, track deliverables, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence, reports, presentations, and project documentation.
• Candidates must be willing to work onsite at MOA Complex, Pasay City.