Marketing Administrative Staff

Asia Peopleworks Inc.; Taguig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading marketing solutions company in Taguig is seeking a dedicated marketing operations assistant. Responsibilities include managing invoices, routing legal documents, and archiving marketing assets. Ideal candidates should have experience in marketing operations and proficiency in SAP. Strong organizational skills are a must for ensuring efficient processes.

Qualifications

• Experience in marketing operations management is a plus.
• Proficiency in using SAP for PR creation and tracking.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist in processing marketing team members' reimbursements.
• Check invoices and route for approval.
• Manage marketing image/video assets archiving.

Job description

BTL Tasks

• Dealer Ad Artwork Approval (Daily)
• Dealer Social Media Scan (Weekly)
• Dealer Marketing Reports (Monthly)
• Dealer Social Media Scan for the month (Monthly) DOYA/Dealer Report Summary (Monthly) Brochure Allocation (Quarterly)
• POS Production Assistance - internal documentation
• POS Deployment Tracking
• POS/ Merch Stock Management
• Cost Estimates (CE)/ DOCUSIGN
• Assist in checking, routing CEs for approval

Archiving

• Purchase Request (PR)
• PR Creation via SAP
• Assist in creating PRs and RFS (Request for Supplier)
• Route for approval - Marketing, Finance, Purchasing

Invoices

• Checking of invoices and attachments
• Forwarding to PICs for review & approval
• Invoice tracking and reconciliation vs. accrued expenses
• Fixed Marketing Investment (FMI) Reconciliation & Trackers
• Below-the-Line & Ad Production trackers
• Tracking of purchasing reference numbers & monitoring
• Tracking unbilled/unpaid invoices
• Collating accruals from Marketing team members & tracking movements/rev
• Creating e-Decision for approved FMI

Other Marketing Operations

• Routing legal documents for ERS & Docusign
• Routing gate pass, vehicle agreement forms, etc.
• Assists in processing Marketing team members reimbursements and cash ad

Archiving

• Marketing Image/Video Assets archiving
• Accrual Archiving
• Legal docs archiving

Work Location:

• BGC TAGUIG