Marketing Operations Assistant

Monde Nissin Corporation; Pasig; On-site; PHP 223,000 - 357,000; Full time

Job summary

Monde Nissin Corporation in Metro Manila is seeking a Marketing Operations Assistant to support the Marketing team by ensuring the smooth execution of operational, administrative, and financial processes. The role involves coordinating with Marketing, Procurement, Finance, and external vendors, maintaining trackers, filing and archiving documents, and providing logistics support for meetings and events.

A Bachelor's degree and at least 1 year of relevant experience are preferred, with strong MS

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, or related course.
• At least 1 year of experience in administrative, marketing support, or office coordination roles is preferred.
• Organized and detail-oriented, with strong time management skills.
• Able to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Good communication and coordination skills.
• Willing to work closely with different teams and external partners.

Responsibilities

• Coordinate with Marketing, Procurement, Finance, and external vendors to ensure timely processing of purchase requests, purchase orders, invoices, billings, and payments.
• Monitor and maintain trackers for marketing expenditures, vendor transactions, and financial commitments to ensure accuracy and visibility.
• Follow up on outstanding requirements and support issue resolution to avoid delays in vendor payments and project execution.
• Maintain and update the marketing vendor database, including administrative requirements, historical cost records, and relevant documentation.
• Organize and manage marketing files, campaign materials, creative assets, presentations, reports, and other departmental records.
• Ensure marketing documents and assets are properly filed, archived, and easily accessible through standardized documentation practices.
• Support the retrieval and distribution of marketing materials, creative assets, and historical campaign records as needed.
• Assist in maintaining templates, process guides, trackers, and other knowledge management resources to improve team efficiency.
• Provide administrative and logistical support for marketing meetings, workshops, productions, events, and other departmental activities.

Education

Bachelor's degree in Business Administration, Marketing, Management, or related

Tools

Excel

Word

PowerPoint

Job description

The Marketing Operations Assistant supports the Marketing team by ensuring the smooth and efficient execution of operational, administrative, and financial processes.

Key Responsibilities

• Coordinate with Marketing, Procurement, Finance, and external vendors to ensure the timely processing of purchase requests, purchase orders, invoices, billings, and payments.
• Monitor and maintain trackers for marketing expenditures, vendor transactions, and financial commitments to ensure accuracy and visibility.
• Follow up on outstanding requirements and support issue resolution to avoid delays in vendor payments and project execution.
• Maintain and update the marketing vendor database, including administrative requirements, historical cost records, and relevant documentation.
• Organize and manage marketing files, campaign materials, creative assets, presentations, reports, and other departmental records.
• Ensure marketing documents and assets are properly filed, archived, and easily accessible through standardized documentation practices.
• Support the retrieval and distribution of marketing materials, creative assets, and historical campaign records as needed.
• Assist in maintaining templates, process guides, trackers, and other knowledge management resources to improve team efficiency.
• Provide administrative and logistical support for marketing meetings, workshops, productions, events, and other departmental activities.

Minimum Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, or any related course.
• At least 1 year of experience in administrative, marketing support, or office coordination roles is preferred.
• Organized and detail-oriented, with strong time management skills.
• Able to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Good communication and coordination skills.
• Willing to work closely with different teams and external partners.