Marine Purchasing & Operational Coordinator (Dredger Fleet)

StarHigh Asia Pacific Pte Ltd; Santo Niño 1st; On-site; PHP 600,000 - 900,000; Full time

Job summary

StarHigh Asia Pacific Pte Ltd in the Philippines seeks a Marine Purchasing Coordinator to manage procurement, tracking, and readiness for a fleet of trailing suction hopper dredgers. You will handle manual logs, coordinate with the Marine Superintendent, and ensure audits and dry-docking milestones are met.

The role emphasizes negotiation, logistics, and strict timing, with hands-on sourcing of spares, hydraulics, and safety gear, plus shipyard coordination to keep operations 100% ready.

Qualifications

• 2-5 years in marine purchasing, technical sourcing, or fleet operations support—specifically for tugboats, barges, or hopper dredgers.
• Advanced MS Excel and spreadsheet tracking proficiency.
• Excellent negotiation, logistics coordination, and time-management skills.
• Knowledge of marine engine spares, hydraulics, port clearance procedures, and vessel class audit requirements.

Responsibilities

• Track and manage all purchase requisitions, orders, and deliveries manually using custom Excel logs.
• Source and purchase engine spares, towing winches, wear plates, hoses, hydraulics, safety gear, fuel, and provisions.
• Monitor stock levels onboard and in shore warehouses to prevent critical spare shortages.
• Work with the Marine Superintendent to ensure safety, technical, and class certificates are updated.
• Procure and deliver items needed for flag state, class audits, and PSC inspections.
• Coordinate with shipyards and contractors to prepare materials for dry-docking.
• Monitor shipyard deliveries during docking and ensure lead times are met.
• Negotiate pricing, payment terms, and delivery schedules with marine suppliers.
• Coordinate local port deliveries, customs clearance, and freight shipping to vessels.
• Match delivery notes and supplier invoices against quotes for approval.

Skills

Negotiation

Logistics coordination

Time management

Tools

MS Excel

Spreadsheet tracking

Job description

Job Overview

The Marine Purchasing Coordinator manages procurement, tracking, and operational readiness for a specialized fleet of trailing suction hopper dredgers (TSHD). Operating without a dedicated marine software system, this role requires tracking all orders via custom logs/Excel and working closely with the Marine Superintendent to ensure vessels pass flag state/class audits, complete dry-docking on schedule, and maintain 100% operational readiness.

Key Responsibilities

• Manual Procurement & Inventory Tracking:

  • Track and manage all purchase requisitions, orders, and deliveries manually using custom Excel logs and structured tracking files.
  • Source and purchase engine spares, towing winches, wear plates, suction hoses, hydraulics, safety gear, fuel, and provisions.
  • Monitor stock levels onboard and in shore warehouses to prevent critical spare shortages.

• Audit Readiness & Class Compliance:

  • Work closely with the Marine Superintendent to ensure all required safety, technical, and class certificates are fully updated.
  • Procure and deliver essential statutory items, safety gear, and spare parts needed for vessels to pass flag state, classification society (e.g., ABS, DNV, BV), and port state control (PSC) audits.

• Dry-Docking & Operational Readiness:

  • Coordinate with the Marine Superintendent, shipyards, and contractors to prepare materials and spare parts prior to dry-docking.
  • Monitor shipyard deliveries during docking to ensure repairs progress smoothly and lead times are met.
  • Ensure all dry-docking equipment and spare parts arrive on time so vessels pass post-docking checks and immediately resume operations.

• Vendor Management & Logistics:

  • Negotiate pricing, payment terms, and delivery schedules with marine suppliers and repair workshops.
  • Coordinate local port deliveries, customs clearance, and freight shipping directly to vessels at project sites.
  • Match delivery notes and supplier invoices against quotes before submitting them for financial approval.

Qualifications & Requirements

• Experience: 2-5 years in marine purchasing, technical sourcing, or fleet operations support—specifically for tugboats, barges, or hopper dredgers.

• Systems & Tools: Advanced proficiency in MS Excel and spreadsheet tracking (crucial for managing orders without a marine procurement system).

• Skills: Excellent negotiation, logistics coordination, and time-management skills under tight sailing and docking deadlines.

• Knowledge: Familiarity with marine engine spares, hydraulics, port clearance procedures, and vessel class audit requirements.