Buyer (Ship Management)

Focal Search Pte Ltd; Manila; On-site; PHP 446,400 - 669,600; Full time

Job summary

A leading maritime procurement firm in Metro Manila is seeking an experienced Procurement Specialist. The role involves coordinating with category leads, managing the purchasing cycle, and ensuring timely delivery of goods to vessels. Ideal candidates should possess 1-3 years of relevant experience in procurement within the ship management sector, along with strong interpersonal skills and the ability to manage multiple activities under pressure. Fresh graduates are also encouraged to apply.

Qualifications

• 1-3 years of relevant work experience in procurement, ideally in ship management.
• Strong interpersonal and stakeholder management abilities.
• IT savvy to operate sophisticated procurement systems.

Responsibilities

• Coordinate with category leads and manage the purchase cycle.
• Ensure timely delivery of goods and handle grievances.
• Prepare invoices for payment and issue purchase orders.

Skills

Interpersonal skills

Communication skills

IT proficiency in procurement systems

Ability to handle stress

Attention to detail

Organizational skills

Education

Graduate of any school

Diploma or IVE

Job description

Responsibilities

• Works with category leads to supply necessary goods that are sought for the board.
• Handles the purchase cycle with care to guarantee the intended outcome, including requisition processing.
• Coordinating daily with boats to guarantee timely information and promptly handle questions and/or grievances
• Maintain high levels of productivity and service quality. Actively distribute best practices throughout the groups.
• Works with the ship, the agents, and the local ship chandlers to ensure that orders are delivered smoothly.
• Addresses supply-related concerns brought up directly by the vessel
• Gives the captain and superintendent input on the local ship chandler in order to keep costs under control.
• Prepare invoices for payment.
• Handles daily purchasing-related tasks to guarantee the prompt and safe delivery of requisitions placed by the vessel, taking into account the item's criticality.
• Responds to requests made by boats in Oracle Supply Chain, the company's procurement module
• Talks with category leads about delivery and pricing
• Fulfils the objective of operating vessels in a timely, safe, and cost-effective manner in compliance with corporate policies and procedures.
• Examine and evaluate requests in accordance with stakeholder requirements.
• Respect the applicable frame agreements and the vessel's pre-selected costs.
• After approved (to be confirmed), issue the purchase order (PO) with all the necessary information (such as the agent's details and ETB).
• Make that the supplier sends an order confirmation.
• Check-in regarding the delivery two days prior to ETB

Qualifications

• Graduate of any school with a minimum of one to three years of relevant work experience in procurement, ideally in the ship management sector
• 1-3 years of relevant work experience in procurement, ideally in the ship management industry, and an IVE or diploma from any faculty
• IT savvy to operate with sophisticated procurement systems
• Strong interpersonal and stakeholder management abilities, as well as the capacity for all forms of communication
• High level of stress, ability to manage multiple activities in constrained time periods in an organised way, and attention to detail
• Stout and with a strong personality
• New graduates will also be taken into account.