Marine Personnel Senior Specialist

Wilhelmsen Global Business Services Sdn. Bhd.; Makati; On-site; PHP 600,000 - 800,000; Full time

Job summary

Wilhelmsen Global Business Services Sdn. Bhd.

is seeking a Marine Personnel Specialist to coordinate crew selections with client requirements, ensure regulatory-compliant documents, and support strategic planning within the Marine Personnel group. You will monitor KPIs, oversee vessel rotation plans, keep CMS updated, and coordinate with operations, claims, and logistics to ensure timely crewing and smooth operations across ships.

Responsibilities

• Coordinate closely with Marine Personnel Operations Manager that the crew supplied are aligned with Crew Selection Criteria and client’s requirements and crew documents conform to regulatory requirements.
• Assist in the development of WMPPI’s Operations’ strategic planning process.
• Monitor KPI based on the agreed strategic and operational plans.
• Conform to the standards, policies and procedures of the department.
• Oversee rotation plan of each vessel.
• Validate completeness and timeliness of CMS update.
• Validate completeness and validity of crew documents against company and regulatory requirements.
• Promote and recruit seafarers for manpower pooling and to ensure that vacancies are filled-in immediately.
• Coordinate directly with the counter part for the smooth logistic arrangements for incoming and outgoing crew.
• Coordinate closely with Crew Claims Officer for the monitoring on-going claims processing.
• Plan and organize the day-to-day Marine Personnel Specialist functions.
• Perform as backup in the absence of Marine Personnel Specialist.
• Adhere to the Quality Management System of WMPPI.
• Conduct annual performance appraisal of Marine Personnel Specialist
• Prepare and submit monthly crewing report as required
• Conform to the effective implementation of Risk Management System of the department.
• Ensure the effective safe keeping of crew records.
• Monitor crew budget on travel, training and other logistics concerns.

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main responsibilities

• - Coordinate closely with Marine Personnel Operations Manager that the crew supplied are aligned with Crew Selection Criteria and client’s requirements and crew documents conform to regulatory requirements.
• - Assist in the development of WMPPI’s Operations’ strategic planning process.
• - Monitor KPI based on the agreed strategic and operational plans.
• - Conform to the standards, policies and procedures of the department.
• - Oversee rotation plan of each vessel.
• - Validate completeness and timeliness of CMS update.
• - Validate completeness and validity of crew documents against company and regulatory requirements.
• - Promote and recruit seafarers for manpower pooling and to ensure that vacancies are filled-in immediately.
• - Coordinate directly with the counter part for the smooth logistic arrangements for incoming and outgoing crew.
• - Coordinate closely with Crew Claims Officer for the monitoring on-going claims processing.
• - Plan and organize the day-to-day Marine Personnel Specialist functions.
• - Perform as backup in the absence of Marine Personnel Specialist.
• - Adhere to the Quality Management System of WMPPI.
• - Conduct annual performance appraisal of Marine Personnel Specialist
• - Prepare and submit monthly crewing report as required
• - Conform to the effective implementation of Risk Management System of the department.
• - Ensure the effective safe keeping of crew records.
• - Monitor crew budget on travel, training and other logistics concerns.

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