Marine Personnel Senior Specialist

Wilhelmsen group; Makati; On-site; PHP 700,000 - 1,100,000; Full time

Job summary

Wilhelmsen group in the Philippines seeks a Marine Personnel Specialist to oversee crewing operations, ensuring compliance with client requirements and regulatory standards. This role coordinates with Operations and Crew Claims to maintain smooth vessel rotations and timely document validation.

You will plan day-to-day activities, monitor KPIs, and uphold the company’s Quality Management System while promoting seafarer recruitment and accurate crewing reporting.

Responsibilities

• Coordinate with Marine Personnel Operations Manager to ensure crew meet selection criteria and regulatory documents.
• Assist in WMPPI Operations’ strategic planning process.
• Monitor KPIs based on the strategic and operational plans.
• Adhere to department standards, policies and procedures.
• Oversee rotation plans for each vessel.
• Validate CMS update completeness and timeliness.
• Validate crew documents against company and regulatory requirements.
• Promote and recruit seafarers for manpower pooling to fill vacancies promptly.
• Coordinate with counterpart for smooth logistics of crew movements.
• Coordinate with Crew Claims Officer to monitor ongoing claims.
• Plan and organize day-to-day Marine Personnel Specialist duties.
• Act as backup Marine Personnel Specialist when needed.
• Adhere to WMPPI Quality Management System.
• Conduct annual performance appraisals for Marine Personnel Specialist.
• Prepare and submit monthly crewing reports as required.
• Conform to Risk Management System implementation.
• Ensure safe keeping of crew records.
• Monitor crew travel and training budgets and logistics.

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main responsibilities

• Coordinate closely with Marine Personnel Operations Manager that the crew supplied are aligned with Crew Selection Criteria and client’s requirements and crew documents conform to regulatory requirements.
• Assist in the development of WMPPI’s Operations’ strategic planning process.
• Monitor KPI based on the agreed strategic and operational plans.
• Conform to the standards, policies and procedures of the department.
• Oversee rotation plan of each vessel.
• Validate completeness and timeliness of CMS update.
• Validate completeness and validity of crew documents against company and regulatory requirements.
• Promote and recruit seafarers for manpower pooling and to ensure that vacancies are filled-in immediately.
• Coordinate directly with the counter part for the smooth logistic arrangements for incoming and outgoing crew.
• Coordinate closely with Crew Claims Officer for the monitoring on-going claims processing.
• Plan and organize the day-to-day Marine Personnel Specialist functions.
• Perform as backup in the absence of Marine Personnel Specialist.
• Adhere to the Quality Management System of WMPPI.
• Conduct annual performance appraisal of Marine Personnel Specialist
• Prepare and submit monthly crewing report as required
• Conform to the effective implementation of Risk Management System of the department.
• Ensure the effective safe keeping of crew records.
• Monitor crew budget on travel, training and other logistics concerns.

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