Mandarin HR Payroll Specialist

Private Advertiser; Taguig; Hybrid; PHP 420,000 - 700,000; Full time

Job summary

Private Advertiser is seeking a Mandarin HR Payroll Specialist to manage monthly Philippines payroll, timekeeping, statutory compliance, and benefits administration. The role ensures accurate payroll processing while adhering to PH laws and company policies.

Responsibilities include payroll reconciliation, HRIS changes, annual salary reviews, and reporting. Fluency in English and Mandarin is preferred to coordinate with bilingual stakeholders in a dynamic PH environment.

Qualifications

• 3–5 years of hands-on Philippines payroll, compensation & benefits, or HR operations experience.
• Strong knowledge of Philippine payroll and statutory requirements (BIR, SSS, PhilHealth, Pag-IBIG, 13th-month pay).
• Experience in end-to-end payroll, timekeeping, benefits administration, and payroll reconciliation.
• Proficiency in HRIS/payroll systems and Excel (VLOOKUP/XLOOKUP, PivotTables).

Responsibilities

• Manage and validate monthly Philippines payroll including salary, allowances, bonuses, overtime, leave, deductions.
• Perform payroll reconciliation and resolve discrepancies.
• Maintain accurate timekeeping, attendance, leave, and overtime records.
• Process lifecycle changes in HRIS/payroll (hiring, resignations, promotions).
• Support final pay, 13th-month pay, year-end tax adjustments.
• Ensure compliance with PH statutory requirements (BIR, SSS, PhilHealth, Pag-IBIG).
• Administer employee benefits and company programs.
• Prepare payroll, headcount, and manpower cost reports.
• Respond to payroll inquiries from employees.
• Support payroll system implementation and process improvements.

Skills

Payroll processing

HRIS/payroll systems

Excel (VLOOKUP, PivotTables)

Timekeeping

BIR/SSS/PhilHealth/Pag-IBIG

English & Mandarin

Data accuracy

Confidentiality

Tools

Microsoft Excel

Job description

Job Description

We are seeking a Mandarin HR Payroll Specialist to manage and support payroll, timekeeping, statutory compliance, benefits administration, and compensation & benefits activities. The role will ensure accurate and timely payroll processing while maintaining compliance with Philippine statutory requirements and company policies.

Key Responsibilities

• Manage and validate monthly Philippines payroll, including salary, allowances, bonuses, overtime, leave, deductions, and other payroll adjustments.

• Perform payroll reconciliation and investigate/resolve payroll discrepancies.

• Maintain accurate timekeeping, attendance, leave, and overtime records.

• Process employee lifecycle changes in HRIS/payroll systems, including new hires, resignations, salary adjustments, promotions, and transfers.

• Support final pay, 13th-month pay, year-end tax adjustments, and other payroll activities.

• Manage and support Philippine statutory requirements, including BIR, SSS, PhilHealth, and Pag-IBIG.

• Administer employee benefits, allowances, insurance, and other company-approved programs.

• Monitor changes in Philippine payroll, labor, tax, and statutory regulations and ensure appropriate implementation.

• Prepare payroll, headcount, statutory cost, benefits, and manpower cost reports.

• Respond to employee inquiries related to payroll, payslips, attendance, leave, and benefits.

• Support annual salary reviews, bonus programs, C&B initiatives, payroll system implementation, UAT, and process improvements.

• Maintain payroll SOPs, internal controls, data accuracy, confidentiality, and audit-ready documentation.

Requirements

• 3–5 years of hands-on Philippines payroll, Compensation&Benefits, or HR operations experience.

• Strong knowledge of Philippine payroll and statutory requirements, including BIR, SSS, PhilHealth, Pag-IBIG, and 13th-month pay.

• Experience in end-to-end payroll, timekeeping, benefits administration, and payroll reconciliation.

• Proficiency in HRIS/payroll systems and Microsoft Excel, including VLOOKUP/XLOOKUP, PivotTables, and data validation.

• Strong numerical, analytical, problem-solving, and attention-to-detail skills.

• Good communication and stakeholder management skills.

• Ability to handle confidential information and work effectively under strict payroll deadlines.

• Good command of English and Chinese/Mandarin, both written and verbal, is preferred.