Legal Entity Manager & Corporate Secretary, Assistant Vice President

State Street; Manila; Sur place; PHP 1 200 000 - 1 800 000; Plein temps

Résumé du poste

State Street seeks an experienced Legal Entity Manager & Corporate Secretary to support governance and statutory compliance for the Philippines entity. The role acts as a trusted adviser to the Board and committees, coordinating legal entity management and regulatory duties.

The ideal candidate will manage governance calendars, prepare filings, and oversee governance documentation while coordinating with leadership across legal entities.

Qualifications

• Relevant professional qualification with knowledge of Philippine law.
• 6-8 years' experience in corporate secretarial or governance roles.
• Citizen and resident of the Philippines; eligible for Corporate Secretary role.
• Experience drafting board minutes, resolutions and statutory filings.

Responsabilités

• Coordinate board, stockholder and committee meetings, notices and minutes.
• Maintain statutory records including stock transfer books and governance documents.
• Advise on governance requirements under Philippine law and SEC rules.
• Manage governance cycle, director/officer changes and filings.
• Support lifecycle events, amendments, capital changes, restructurings and regulatory approvals.
• Ensure compliance with governance standards and approvals across entities.

Connaissances

Governance

Board minutes

Resolutions

Regulatory compliance

Stakeholder communication

Formation

Law degree (Philippines)

Description du poste

Role Overview

State Street is seeking an experienced and qualified Legal Entity Manager & Corporate Secretary to support the corporate governance, statutory compliance and coordinated legal entity management of State Street Services (Philippines), Inc. (the "Entity").

The role holder will act as a trusted governance adviser to the Entity's Board of Directors, Committees and management, combining hands-on corporate secretarial delivery with coordination of legal entity management activities. Additionally, the role will manage corporate legal entity governance and related regulatory responsibilities and assist with the legal entity risk management for the entity.

Key Responsibilities

Corporate Governance and Secretarial

• Coordinate and manage Board, Stockholder and Committee meetings, including notices, agendas, materials, minutes, resolutions and Secretary's Certificates.
• Maintain all statutory records, including the stock and transfer book, shareholder and director/officer records, meeting minutes, Articles of Incorporation, By-Laws and original governance documents.
• Advise on governance requirements under Philippine law, SEC rules, and the Entity's Articles of Incorporation and By-Laws.
• Fully manage the governance cycle for the Entity including the coordination of director and officer elections and changes including maintain evidence that each director satisfies applicable shareholding eligibility requirements and the coordination of timely notifications and filings.
• Support entity lifecycle and corporate-change activities, including constitutional amendments, capital and ownership changes, restructurings and licensing or registration changes, coordinating Legal advice and required Board, shareholder, regional and regulatory approvals.
• Ensure that the Entity's governance arrangements comply with applicable internal Legal Entity Governance Standards, delegations of authority, authorised signatory arrangements and other applicable corporate governance requirements.
• Prepare and coordinate and legal entity filings as required and maintain oversight of statutory filings and requirements and other applicable registrations or submissions.

Legal Entity Governance and Coordination

• Coordinate the Legal Entity's governance framework across the business units and other relevant functions.
• Maintain an entity-level view of material governance obligations, decisions, risks, issues and dependencies.
• Confirm that governance reporting on intercompany services, third-party and outsourced-service arrangements, operational resilience, business continuity and other material entity-level matters from stakeholders and business partners is received and that accountable functional owners provide appropriate reporting, assurance and escalation to management, relevant committees and the Board.
• Monitor completion of entity-level governance actions and elevate material gaps, overdue actions or unclear ownership.
• Support implementation of regional and global governance frameworks within the Entity, taking account of Philippine legal and regulatory requirements.

Qualifications & Experience

Essential

• A relevant professional qualification with sound working knowledge of the Philippine law as it relates to governance and with a minimum of 6-8 years' relevant experience in a corporate secretarial, legal entity governance or corporate compliance role, ideally within a regulated financial services or multinational environment.
• a citizen and resident of the Philippines and must remain eligible for election and service as Corporate Secretary under Section 24 of Republic Act No. 11232, the Entity's Articles of Incorporation and By-Laws, and other applicable requirements.
• Demonstrated experience drafting board minutes, resolutions, Secretary's Certificates and statutory filings.
• Demonstrated ability to manage entity governance data, compliance calendars, approval workflows and issue escalation, and to coordinate accountable functional owners in a multinational matrix environment.

Preferred

• Exposure to cross-border / multi-entity governance and interaction with regional or global governance teams.
• Experience supporting entity set-up, licensing, or expansion projects.
• Experience managing external counsel and coordinating with regulators and government authorities.

Key Skills & Attributes

• Meticulous attention to detail and a strong command of governance terminology, drafting and document formatting.
• Excellent written and verbal communication skills, with the ability to translate complex governance concepts for senior and non-specialist audiences.
• Strong organisational skills with the ability to manage multiple concurrent workstreams, deadlines and stakeholders.
• Sound judgement, discretion and the ability to handle confidential and sensitive information.
• A proactive, solutions-oriented and collaborative approach, combined with the confidence to advise and, where necessary, respectfully challenge stakeholders.
• High standards of integrity a