Logistics Lead Coordinator

Vertiv

Philippines

On-site

PHP 300,000 - 540,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

Vertiv in the Philippines seeks an organized administrator to manage the Service Spares Sales Order cycle. You will provide administrative support to enter, process and deliver spares orders, and maintain data accuracy across customer and order records.

Responsibilities include preparing quotations, checking forms, raising orders in Oracle, coordinating with service teams, and ensuring timely shipments. Strong MS Office skills, ERP/Oracle knowledge, and a proactive mindset are essential.

Qualifications

English fluent
Experience in administrative field (4+ years)
Experience with Sales Order Management and Oracle EBS is an advantage
Proactive, detail oriented and problem-solving mindset

Responsibilities

Enter, process and deliver Spares Sales Orders
Raise sales orders in Oracle
Maintain order processing data accuracy
Liaise with Service and Company teams for shipment
Chase late deliveries and changes with Procurement
Prepare and file required documentation for shipments
Raise invoices and monitor progress
Support continuous improvements in processes

Skills

Sales order management

English proficiency

Analytical skills

Detail oriented

Proactive problem solving

Education

Secondary school, higher vocational education, or university education

Tools

MS Office

Oracle EBS

ERP systems (Oracle)

Job description

Job Description

Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv, we don’t just hire talent—we cultivate leaders who drive innovation and engage teams to push the limits of what’s possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next‑gen technology—and we need bold, high‑performing individuals like YOU to take us to the next level.

Why Vertiv?

High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it’s about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer‑centric thinking, setting the foundation for an action-focused culture.
Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you’ll have the opportunity to expand your expertise and grow your career.
A Place for Everyone: Our commitment to inclusion ensures that all employee’s unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

Job Summary

Responsible for the management of Service Spares Sales Order cycle. Provides administrative support to enter, process and deliver Spares Sales Orders. Maintains data standards to ensure the accuracy and integrity of Customer and Spares data.

Job Content

Supporting customers on all pre-order stages such as part numbers identification, pricing and orders quotation
Checking booking forms for consistency, changes and delivery requirements
Raising sales orders using the Company’s system (in Oracle)
Maintaining the company’s order processing systems
Liaising with Service and Company entities to ensure the prompt shipment and delivery of Customers orders
Chasing late deliveries, missing parts or purchase orders changes with Service Procurement
Collection and management of all of documentation required prior goods shipments to the Customers
Raising invoices and monitoring progress
Warranty Sales Orders management
Maintaining the department’s internal filing and archiving systems
Other relevant duties as delegated by the immediate supervisor
Works in accordance with ITC international trade regulations

Complexity

Performs the most complex and technically challenging work within area of specialization
Preempts potential problems and provides effective solutions for team

Supervision

Works independently to interpret and apply procedures to complete work
Provides guidance and training to less experienced teams or members
May have team leader responsibilities but does not formally supervise

Position Specification

Required Education

Secondary school, higher vocational education, or university education

Required Experience

4 years + in an administrative field
Work experience in Sales Order Management and Oracle EBS is an advantage

Language Skills

Fluent knowledge of English

Computer Skills

Essential knowledge of MS Office

Technical/practical Skills

Knowledge of ERP systems (Oracle) is an advantage

Personal Prerequisites

Analytical skills and accuracy
Detail oriented
Proactive and problem-solving attitude
Drives Continuous Improvements
Good communication skills
Team player
Customer Orientation
Excellent organizational abilities, quick orientation when solving problem-related matters
Patience, good communication skills, and being a team player

Health & Safety (HSE) And Environmental Protection

Comply with all Health & Safety and Environmental Protection requirements defined in the company’s internal regulations or communicated during training.
Follow the required measures to prevent emergency situations and adhere to operational control measures.
Report on all accidents, occupational illnesses, and emergency situations.
Apply, implement, and manage all HSE and environmental protection matters related to the given position.
In addition to the tasks listed above, other activities and responsibilities may be individually assigned.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS

Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES