Logistics Lead Coordinator

Vertiv Co; Mandaluyong; On-site; PHP 502,000 - 725,000; Full time

Job summary

Vertiv is seeking a detail-oriented administrative professional to manage the Service Spares Sales Order cycle and provide entry, processing, and delivery support. You will handle quotations, check booking forms, raise orders in Oracle, and ensure timely shipments while maintaining data integrity.

Ideal candidates have 4+ years in administration, fluency in English, and familiarity with ERP systems like Oracle. Proactive problem-solving and strong communication skills are essential for success.

Qualifications

• Secondary school or higher ed required; university preferred.
• 4+ years in an administrative field; experience in Sales Order Management is a plus.
• Fluent knowledge of English is required.
• Experience with Oracle/ERP systems is an advantage.

Responsibilities

• Manage the Service Spares Sales Order cycle and provide admin support to enter, process and deliver orders.
• Enter and check orders, quotations, pricing, and delivery requirements.
• Raise sales orders in Oracle and maintain order processing systems.
• Coordinate with Service and Company teams to ensure timely shipment and delivery of orders.
• Generate invoices and monitor order progress; manage warranty sales orders.

Skills

Analytical skills

Detail oriented

Proactive and problem-solving

Good communication

Team player

Customer orientation

Education

Secondary school, higher vocational education, or university education

Tools

Oracle EBS

MS Office

Job description

Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv, we don’t just hire talent—we cultivate leaders who drive innovation and engage teams to push the limits of what’s possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology—and we need bold, high-performing individuals like YOU to take us to the next level.

Why Vertiv?

• High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
• Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it’s about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.
• Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you’ll have the opportunity to expand your expertise and grow your career.
• A Place for Everyone:Our commitment to inclusion ensures that all employee’s unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

Job Summary:

Responsible for the management of Service Spares Sales Order cycle. Provides administrative support to enter, process and deliver Spares Sales Orders. Maintains data standards to ensure the accuracy and integrity of Customer and Spares data.

Job Content:

• Supporting customers on all pre-order stages such as part numbers identification, pricing and orders quotation
• Checking booking forms for consistency, changes and delivery requirements
• Raising sales orders using the Company’s system (in Oracle)
• Maintaining the company’s order processing systems
• Liaising with Service and Company entities to ensure the prompt shipment and delivery of Customers orders
• Chasing late deliveries, missing parts or purchase orders changes with Service ProcurementCollection and management of all of documentation required prior goods shipments to the Customers
• Raising invoices and monitoring progress
• Warranty Sales Orders management
• Maintaining the department’s internal filing and archiving systems
• Other relevant duties as delegated by the immediate supervisor
• Works in accordance with ITC international trade regulations

Complexity

• Performs the most complex and technically challenging work within area of specialization
• Preempts potential problems and provides effective solutions for team

Supervision

• Works independently to interpret and apply procedures to complete work
• Provides guidance and training to less experienced teams or members
• May have team leader responsibilities but does not formally supervise

Position Specification

Required education:

• Secondary school, higher vocational education, or university education

Required experience:

• 4 years + in an administrative field
• Work experience in Sales Order Management and Oracle EBS is an advantage

Language skills:

• Fluent knowledge of English

Computer skills:

• Essential knowledge of MS Office

Technical/practical skills:

• Knowledge of ERP systems (Oracle) is an advantage

Personal prerequisites:

• Analytical skills and accuracy
• Detail oriented
• Proactive and problem-solving attitude
• Drives Continuous Improvements
• Good communication skills
• Team player
• Customer Orientation
• Excellent organizational abilities, quick orientation when solving problem-related matters
• Patience, good communication skills, and being a team player

Health & Safety (HSE) and Environmental Protection:

• Comply with all Health & Safety and Environmental Protection requirements defined in the company’s internal regulations or communicated during training.
• Follow the required measures to prevent emergency situations and adhere to operational control measures.
• Report on all accidents, occupational illnesses, and emergency situations.
• Apply, implement, and manage all HSE and environmental protection matters related to the given position.
• In addition to the tasks listed above, other activities and responsibilities may be individually assigned.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS:Safety. Integrity. Respect. Teamwork.Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• InnovationFinancial Strength

OUR BEHAVIORS

• Think Big and Execute
• Act With Urgency
• Own It
• Drive Continuous Improvement
• Promote Transparent and Open Communication
• Learn and Seek Out Development
• Foster a Customer-First Mindset
• Lead by Example