Logistics Lead

Filinvest Hospitality Corporation; Manila; On-site; PHP 900,000 - 1,500,000; Full time

Job summary

Filinvest Hospitality Corporation seeks an experienced SCM Lead – International to oversee shipments of goods ordered internationally and ensure safe, timely delivery.

You will coordinate with foreign suppliers, service providers, and government offices; monitor payments to providers; plan shipments; and ensure compliance with trade regulations.

Qualifications

• Able to train, mentor and impart skills to subordinates
• Proficient in MS Office Applications
• Negotiate contracts with logistics suppliers

Responsibilities

• Oversee delivery in accordance to Agreed Delivery Date and purchase plan.
• Coordinate shipments domestically and internationally; monitor deliveries and payments.
• Coordinate with broker, Bureau of Customs, foreign suppliers and forwarders; process importation documents.
• Develop and implement shipment strategies; ensure compliance with import/export laws.
• Lead and guide the logistics team; manage procurement and canvassing activities.
• Provide administrative support and maintain documentary records for compliance.

Skills

MS Office

Negotiation

Import permits

Education

Business/Supply Chain degree

Licensed Customs Broker

Job description

Job Summary

The SCM Lead – International oversees shipment of the goods ordered internationally and ensure safe delivery on a timely manner. Duties include high-level coordination (with foreign suppliers, service providers, pertinent government offices, canvassing team and delivery sites), support on monitoring of payments to the relevant service providers, create and recommend shipment strategies, and guarantee the compliance with international trade regulations, tariffs, and import/export laws.

Duties and Responsibilities

KEY FUNCTIONS/DUTIES ANDRESPONSIBILITIES:

1. DELIVERY /SHIPMENT

• Ensure and oversee delivery in accordance to Agreed DeliveryDate and/or purchase plan
• Provide technical expertise on shipment of goods – both domesticand/or international
• Monitor the status of deliveries and payment
• Responsible on resolving delivery related-issues and concernssuch as but not limited to damages
• Ability to adjust to the needs of the department and end-usersin getting items on site in a timely and cost efficient manner
• Provide schedules, loading plans and resolution on logisticsrelated issues and urgent matters
• Assist in strategically planning, transportation, and customerservices
• Recommend options on routes and shipments
• Able to identify different shipments and payment conditions inthe domestic and international market
• Able to identify the risks in the shipment strategies proposedto the group
• Recommend consolidation strategies to the canvassing team
• Liaise between internal and external clients on the status ofthe deliveries
• Ensure all documentary requirements and licenses related toimportation of business units are complete to be able to freely move itemsfrom both domestic and international sources
• To be able to provide the company with additional savingsthrough proper shipment, consolidation, and route optimization
• Able to analyze past data/trends and be able to provide thecompany with recommendation for lesser cost
• Logistics monitoring files shall be updated on timely manner andshould be accurate at all times

2. IMPORTATION

• In-charge of coordination with broker,Bureau of Customs, foreign suppliers and forwarders
• Processing of importation-related documents
• Responsible in identifying regulated items
• Consolidation of loading plans
• Assessment of importation cost
• Provide a risk assessment for all possiblescenarios that may cause delay of deliveries, as well as suggestions /alternatives
• Assessment and recommendation of theapplicable insurance policies

3. CANVASSING – SUPPORT

• Ensures that alldocuments regarding the purchase order are received
• Assist canvassers on resolvinglogistics-related issues
• Compliance on the monitoring files relatedto buying/canvassing

4. SUPPLIER BASE

• To be able to maintain a healthy list ofservice providers to the group needs
• Secure accreditation requirements from newvendors and endorse the same to the accreditation committee
• Evaluates service providers for the purposeof determining their capability to serve the requirements

5. PURCHASE PLAN

• Participation in the conceptualizationdiscussion of the end-users to determine the delivery feasibility of therequirements and provide suggestions / alternatives

6. STRATEGIC PLANNING

• Understanding the nature of the business /project
• Taking part on special projects andbusiness improvement initiatives for the team
• Strategic Planning and Assessment of theDelivery process

7. ADMINISTRATIVE

• Ensure proper transmittal of documents
• Coordinate meetings with supplier and canvassers
• Keeping files and records for the purposeof ensuring the availability of documentation and compliance with establishedpolicies and regulatory guidelines

8. COLLABORATION

• Work closely with logistics and supplychain teams to align financial goals with operational objectives
• Collaborate with other departments such asprocurement, vendor, and end-user to ensure holistic financial management
• Close coordination within and outside theorganization for any document requirement and person in charge
• Align with every team member in logisticsthe process and requirement in processing

9. PAYMENTS – SUPPORT

• Assist on the follow up of payments-relateddocuments

10. ORGANIZATIONAL LEADERSHIP

• Ensure team projects and deliverables arecompleted on time
• Plan, organize, direct, manage, andevaluate the import logistics activities of the team being handled
• Construct strategies and initiatives thatare aligned with the overall direction of the department for the team beinghandled
• Provide assistance to inquiries,complaints, and requests regarding to import activities
• Supports and explains reasoning fordecisions when appropriate
• Sets clear work unit policies andprocedures
• Manages workflow and adjust when necessary
• Perform and/or direct day to dayadministrative tasks
• Maintain current technical skills and applynew knowledge to management tasks for the improvement of purchasingactivities
• Develop, streamline, and manage thepolicies, procedures, standards, and strategies in order to ensure processtransparency, fairness, impartiality, and confidentiality

11. PERSONNEL MANAGEMENT

• Coach and mentor employees and ensure thatthey achieve their KPAs, KPIs and development plans
• Ensure that the team observes the HRpolicies in their daily activities
• Provides regular performance feedback,develops subordinates' skills, and encourages growth
• Lead and inspire a team of professionalswithin the logistics function
• Foster a collaborative and results-orientedteam culture

Technical Competencies and Skills

Able to train, mentor and impart skills to subordinates, Proficient in MS Office Applications, Negotiate contracts with logistics suppliers, application of import permits

Education, Trainings and Licenses Required

Graduate of any 4-year degree business courses, supply chain, Preferably a Licensed Customs Broker