Logistics Coordinator

Philteq Enterprise Incorporated; Quezon City; On-site; PHP 320,000 - 520,000; Full time

Job summary

Philteq Enterprise Incorporated is seeking a Logistics Operations role to plan, coordinate, and monitor daily logistics activities. You will ensure timely transport, coordinate shipments, and monitor schedules while guiding staff and addressing risks.

The position covers administration, payments, and documentation, plus collaboration with Finance and Quality teams to maintain accurate records and drive continuous improvements in cost control and service levels.

Qualifications

• Diploma or Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum 3–6 years of experience in logistics, supply chain, or operations.
• Experience in logistics administration, billing, and documentation is required.
• Supervisory or senior coordination experience is an advantage.

Responsibilities

• Assist the Logistics Manager in planning, coordinating, and monitoring daily logistics operations
• Ensure timely, accurate, and cost-effective transportation of goods
• Coordinate inbound and outbound shipments with internal departments, vendors, customers, and logistics providers
• Monitor delivery schedules, resolve delays, and recommend operational solutions
• Coordinate daily tasks of logistics staff and support teams
• Provide guidance, training support, and operational direction to logistics personnel
• Escalate risks, shortages, operational issues, and non-compliance concerns promptly
• Handle logistics-related administrative work, including preparation, monitoring, and filing of documents
• Prepare and process Requests for Payment (RFP) for freight charges, hauling, customs fees, warehouse rentals, and other logistics services
• Manage petty cash for logistics-related expenses, including proper issuance, documentation, liquidation, and replenishment
• Coordinate with Finance and Accounting to ensure accurate and timely vendor payments
• Track logistics expenses and report variances or discrepancies to the Logistics Manager
• Support internal and external audits by providing complete financial and logistics documentation
• Ensure accuracy, completeness, and proper filing of logistics documents such as delivery receipts, invoices, packing lists, waybill
• Maintain organized and auditable records for all logistics transactions
• Monitor and audit staged goods that are pending dispatch, undelivered, or on delivery hold to prevent loss, damage, or misrouting
• Ensure proper tagging, segregation, and status updates for all staged deliveries
• Liaise with transporters, freight forwarders, customs brokers, and third-party logistics providers
• Monitor vendor performance and assist in resolving service and billing issues
• Support rate reviews, service evaluations, and vendor negotiations when required
• Prepare logistics operation reports, expense summaries, and performance updates
• Monitor KPIs related to delivery performance, cost efficiency, and service levels
• Identify process gaps and recommend improvements to enhance efficiency and cost control

Skills

Logistics planning

Coordination

Billing experience

Vendor management

Reporting

Leadership

Education

Diploma or Bachelor's Degree in Logistics

Job description

Logistics

1. Logistics Operations Support

• Assist the Logistics Manager in planning, coordinating, and monitoring daily logistics operations

• Ensure timely, accurate, and cost-effective transportation of goods

• Coordinate inbound and outbound shipments with internal departments, vendors, customers, and logistics providers

• Monitor delivery schedules, resolve delays, and recommend operational solutions

2. Leadership & Coordination

• Coordinate daily tasks of logistics staff and support teams

• Provide guidance, training support, and operational direction to logistics personnel

• Escalate risks, shortages, operational issues, and non-compliance concerns promptly

3. Administrative, Payment & Financial Support

• Handle logistics-related administrative work, including preparation, monitoring, and filing of documents

• Prepare and process Requests for Payment (RFP) for freight charges, hauling, customs fees, warehouse rentals, and other logistics services

• Manage petty cash for logistics-related expenses, including proper issuance, documentation, liquidation, and replenishment

• Coordinate with Finance and Accounting to ensure accurate and timely vendor payments

• Track logistics expenses and report variances or discrepancies to the Logistics Manager

• Support internal and external audits by providing complete financial and logistics documentation

4. Documentation & Compliance

• Ensure accuracy, completeness, and proper filing of logistics documents such as:

• Delivery Receipts

• Invoices

• Packing Lists

• Waybill

• Ensure compliance with company policies, SOPs, safety standards, and local/international regulations

• Maintain organized and auditable records for all logistics transactions

• Monitor and audit staged goods that are pending dispatch, undelivered, or on delivery hold to prevent loss, damage, or misrouting

• Ensure proper tagging, segregation, and status updates for all staged deliveries

6. Vendor & Stakeholder Management

• Liaise with transporters, freight forwarders, customs brokers, and third-party logistics providers

• Monitor vendor performance and assist in resolving service and billing issues

• Support rate reviews, service evaluations, and vendor negotiations when required

7. Reporting & Continuous Improvement

• Prepare logistics operation reports, expense summaries, and performance updates

• Monitor KPIs related to delivery performance, cost efficiency, and service levels

• Identify process gaps and recommend improvements to enhance efficiency and cost control

Qualifications

• Diploma or Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or a related field

• Minimum 3-6 years of experience in logistics, supply chain, or operations

• Experience in logistics administration, billing, and documentation is required

• Supervisory or senior coordination experience is an advantage