Logistics Coordinator

Philteq Enterprise Incorporated; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

Philteq Enterprise Incorporated is seeking a Logistics Operations Support professional in the Philippines to assist the Logistics Manager by planning, coordinating, and monitoring daily logistics activities. You will ensure timely and cost-effective transportation and coordinate inbound/outbound shipments with internal teams and vendors.

You will supervise logistics staff, handle admin tasks, support payments and compliance, and maintain auditable records to prevent loss or delay.

Qualifications

• Diploma or Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Minimum 3–6 years of experience in logistics, supply chain, or operations.
• Experience in logistics administration, billing, and documentation is required.
• Supervisory or senior coordination experience is an advantage.

Responsibilities

• Assist the Logistics Manager in planning, coordinating, and monitoring daily logistics operations.
• Ensure timely, accurate, and cost-effective transportation of goods.
• Coordinate inbound and outbound shipments with internal departments, vendors, customers, and logistics providers.
• Monitor delivery schedules, resolve delays, and recommend operational solutions.
• Coordinate daily tasks of logistics staff and support teams.
• Provide guidance, training support, and operational direction to logistics personnel.
• Escalate risks, shortages, operational issues, and non-compliance concerns promptly.
• Handle logistics-related administrative work, including preparation, monitoring, and filing of documents.
• Prepare and process payment requests for freight charges, hauling, customs fees, warehouse rentals, and other services.
• Manage petty cash for logistics-related expenses, including documentation and replenishment.
• Coordinate with Finance and Accounting to ensure vendor payments.
• Track logistics expenses and report variances or discrepancies.
• Support audits with complete financial and logistics documentation.
• Ensure accuracy and proper filing of documents (receipts, invoices, packing lists, waybills).
• Maintain auditable records for all logistics transactions.
• Monitor and audit staged goods to prevent loss or misrouting.
• Ensure proper tagging and status updates for all staged deliveries.
• Liaise with transporters, freight forwarders, customs brokers, and third-party providers.
• Monitor vendor performance and assist in resolving issues.
• Support rate reviews and negotiations when required.
• Prepare logistics operation reports and KPI updates.
• Identify process gaps and propose improvements.

Skills

Logistics coordination

Vendor management

Billing & documentation

Training & supervision

Education

Diploma or Bachelor's in Logistics

Job description

Logistics

1. Logistics Operations Support

• Assist the Logistics Manager in planning, coordinating, and monitoring daily logistics operations

• Ensure timely, accurate, and cost-effective transportation of goods

• Coordinate inbound and outbound shipments with internal departments, vendors, customers, and logistics providers

• Monitor delivery schedules, resolve delays, and recommend operational solutions

2. Leadership & Coordination

• Coordinate daily tasks of logistics staff and support teams

• Provide guidance, training support, and operational direction to logistics personnel

• Escalate risks, shortages, operational issues, and non-compliance concerns promptly

3. Administrative, Payment & Financial Support

• Handle logistics-related administrative work, including preparation, monitoring, and filing of documents

• Prepare and process Requests for Payment (RFP) for freight charges, hauling, customs fees, warehouse rentals, and other logistics services

• Manage petty cash for logistics-related expenses, including proper issuance, documentation, liquidation, and replenishment

• Coordinate with Finance and Accounting to ensure accurate and timely vendor payments

• Track logistics expenses and report variances or discrepancies to the Logistics Manager

• Support internal and external audits by providing complete financial and logistics documentation

4. Documentation & Compliance

• Ensure accuracy, completeness, and proper filing of logistics documents such as:

• Delivery Receipts

• Invoices

• Packing Lists

• Waybill

• Ensure compliance with company policies, SOPs, safety standards, and local/international regulations

• Maintain organized and auditable records for all logistics transactions

• Monitor and audit staged goods that are pending dispatch, undelivered, or on delivery hold to prevent loss, damage, or misrouting

• Ensure proper tagging, segregation, and status updates for all staged deliveries

6. Vendor & Stakeholder Management

• Liaise with transporters, freight forwarders, customs brokers, and third-party logistics providers

• Monitor vendor performance and assist in resolving service and billing issues

• Support rate reviews, service evaluations, and vendor negotiations when required

7. Reporting & Continuous Improvement

• Prepare logistics operation reports, expense summaries, and performance updates

• Monitor KPIs related to delivery performance, cost efficiency, and service levels

• Identify process gaps and recommend improvements to enhance efficiency and cost control

Qualifications

• Diploma or Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or a related field

• Minimum 3–6 years of experience in logistics, supply chain, or operations

• Experience in logistics administration, billing, and documentation is required

• Supervisory or senior coordination experience is an advantage