Logistics & Asset Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 360,000 - 600,000; Full time

Job summary

Innodata is seeking a Logistics & Asset Coordinator to manage the movement, deployment, and recovery of devices and assets for large-scale data collection programs. You will oversee inventory, shipping, provisioning, and site readiness to ensure projects launch on time.

The role requires coordinating with cross-functional teams, maintaining asset records, and planning for future project needs. Candidates should have relevant education and experience in logistics and asset management.

Qualifications

• Bachelor's degree in a related field (logistics, supply chain, operations, business).
• Experience in asset management or logistics coordination is preferred.
• Proven ability to manage inventory and coordinate asset movement.
• Familiarity with inventory management tools and platforms.

Responsibilities

• Oversee asset lifecycle from provisioning to recovery for project equipment.
• Coordinate inbound/outbound shipments and manage delivery timelines.
• Maintain accurate asset records and inventory databases.
• Ensure site readiness and equipment deployment prior to project launches.
• Collaborate with cross-functional teams to address asset shortages and risks.
• Support procurement planning through reporting and forecasting.

Education

Bachelor's Degree in Logistics or related field

Tools

Microsoft Excel

Microsoft Teams

Outlook

SharePoint

Power BI

Airtable

Smartsheet

Jira

Asset management platforms

Inventory tracking systems

ERP or procurement platforms

Job description

About the Role

As Logistics & Asset Coordinator, you will manage the movement, tracking, deployment, maintenance, and recovery of devices and operational assets supporting large-scale data collection programs. The role plays a critical role in ensuring collection teams have the equipment, technology, and materials required to successfully execute projects. This role oversees asset inventory, shipping and receiving, device provisioning, inventory accuracy, loss prevention, and site readiness activities.

What You'll Do

Asset Management

• Maintain ownership of all operational assets throughout their lifecycle.
• Track inventory of smartphones, tablets, cameras, grippers, wearables, sensors, laptops, accessories, and other project equipment.
• Ensure accurate asset allocation, assignment, utilization, and recovery.
• Monitor asset availability and proactively plan for future project needs.
• Conduct regular inventory audits and reconciliation activities.
• Maintain accurate asset records and inventory databases.

Device Deployment & Recovery

• Coordinate device provisioning and deployment for new projects.
• Ensure devices are properly configured, labeled, and prepared before deployment.
• Manage collection, return, refurbishment, and redeployment processes.
• Coordinate device resets, software updates, and readiness checks.
• Track damaged, missing, or retired assets.
• Work with vendors and internal teams to repair or replace equipment as necessary.

Logistics Operations

• Coordinate inbound and outbound shipments of project equipment.
• Manage shipping schedules, courier relationships, and delivery timelines.
• Ensure equipment arrives at collection sites before project launch.
• Monitor shipment status and proactively address delivery delays.
• Coordinate transfers between offices, collection sites, vendors, and remote teams.
• Maintain shipment documentation and chain-of-custody records.

Inventory Control

• Maintain accurate inventory counts and stock levels.
• Implement inventory tracking procedures and best practices.
• Monitor asset movement and investigate discrepancies.
• Develop inventory forecasting reports to support operational planning.
• Ensure critical equipment stock remains available for project launches.
• Support procurement planning through inventory reporting and asset forecasts.

Site Readiness Support

• Ensure collection sites are fully equipped before project launch.
• Coordinate setup of operational equipment, devices, accessories, and supplies.
• Verify equipment functionality and operational readiness.
• Support site expansion and capacity growth initiatives.
• Coordinate relocation and deployment of equipment between project locations.

Equipment Maintenance & Compliance

• Monitor equipment health and maintenance requirements.
• Coordinate repairs, replacements, upgrades, and servicing activities.
• Ensure assets comply with security, privacy, and operational standards.
• Maintain asset documentation including warranties, serial numbers, and maintenance records.
• Support security audits and compliance reviews.

Cross-Functional Coordination

• Production Managers
• Project Coordinators
• Technical Delivery Managers
• Community Managers
• Procurement Teams
• IT Support Teams
• Site Operations Teams
• Support new project launches by ensuring equipment readiness.
• Communicate inventory risks and asset shortages to stakeholders.
• Provide regular inventory and asset utilization updates.

Continuous Improvement

• Identify opportunities to improve asset utilization and inventory efficiency.
• Recommend process improvements to reduce equipment loss and operational delays.
• Implement tracking and accountability mechanisms for equipment management.
• Support development of scalable logistics and inventory procedures.

What You'll Bring

• Bachelor's Degree in Logistics, Supply Chain Management, Operations Management, Business Administration, Industrial Engineering, Information Technology, or a related field.
• 2+ years of experience in asset management, inventory control, logistics coordination, supply chain operations, facilities support, or related operational roles.
• Experience managing inventory and physical assets in a professional environment.
• Experience coordinating shipments and tracking equipment movement.
• Familiarity with inventory management tools and asset tracking systems.
• Experience supporting operational or project-based environments.

Preferred Experience

• AI data collection operations
• Device fleet management
• Consumer electronics inventory management
• Field operations support
• Warehouse operations
• Technology deployments
• Asset lifecycle management
• Supply chain coordination
• Telecommunications operations
• Large-scale operational deployments

Technical Requirements

Required:

• Microsoft Excel (Intermediate to Advanced)
• Microsoft Teams
• Outlook
• SharePoint

Preferred:

• Power BI
• Airtable
• Smartsheet
• Jira
• Asset management platforms
• Inventory tracking systems
• ERP or procurement platforms

Physical Data Collection Experience (Preferred)

• Smartphone fleet management
• Mobile device provisioning
• Camera and recording equipment management
• Device shipping and receiving
• Sensor-based collection programs
• Asset tracking across multiple collection sites
• Device configuration and setup
• Collection-site readiness support
• Equipment recovery and refurbishment

DIVERSITY, EQUITY, INCLUSION & BELONGING

At Innodata, Diversity, Equity, Inclusion, and Belonging are at the heart of who we are. With over 35 years of expertise, we foster an inclusive workplace that celebrates the rich diversity of backgrounds, experiences, and perspectives our employees bring — diversity that fuels our innovation in AI and data engineering. We encourage individuals from all walks of life to apply, particularly those who may feel they don't meet every qualification or who hesitate due to their identity. Through inclusive learning initiatives, Employee Resource Groups, and flexible work arrangements, we create a sense of belonging for every team member, whether remote or onsite.