Logistics and Inventory Officer

SMART SUITES PTY LTD; Metro Manila; Remote; PHP 643,000 - 791,000; Full time

Benefits offered by this job

Health allowance

Paid holidays

Service Break Credits

Hubstaff time-tracking

Job summary

Smart Suites is redefining hospitality in Australia—combining operational discipline with technology-driven execution. As a Logistics and Inventory Officer you will monitor inventory levels across warehouses and sites, coordinate replenishments, and maintain accurate stock records to keep operations running smoothly.

This contractor role offers flexible full-time hours, work-from-anywhere in the Philippines, time-tracking via Hubstaff, and incremental benefits such as a monthly health allowance

Qualifications

• Experience in inventory control, logistics coordination, warehouse support, procurement support, or operations support.
• Strong stock management, replenishment, and inventory accuracy.
• Experience coordinating deliveries, schedules, or supply movements.
• High attention to detail and strong documentation skills.
• Good organizational and follow-up skills with the ability to manage multiple priorities.
• Familiarity with spreadsheets, trackers, and digital systems.

Responsibilities

• Inventory management across warehouse, storage, and site locations.
• Restocking coordination of consumables cupboards and operational supply points across properties.
• Warehouse and site stock control to keep stock records accurate.
• Logistics coordination: schedule and track deliveries, dispatches, stock transfers, and movements.
• Pick and pack support for new suites and replenishment runs.
• Invoicing and documentation support for stock movement records.
• Warranty claims tracking and coordination with suppliers.
• Cross-functional coordination with Operations, Logistics, Finance, onsite teams and vendors.
• Reporting and updates: maintain trackers and elevate issues when needed.

Skills

Inventory control

Logistics coordination

Warehouse support

Procurement support

Tools

Zoho

Excel

Outlook

Teams

Job description

In 2024, a group of lifelong friends in Brisbane turned a small number of properties into a fast-growing short-term rental business—driven by grit, ownership, and a commitment to doing things better.

Today, Smart Suites manages over 100 rooms across Brisbane, serving both leisure and corporate guests. We adopt AI-driven tools, structured systems, and clear operating standards to keep our properties running smoothly. Our culture feels more like a sports team than a traditional company: accountable, collaborative, and focused on results.

We’re now looking for a Logistics and Inventory Officer who thrives on structure, accuracy, and ensuring nothing falls through the cracks.

Important Notes Before You Apply

• Role Type: Full-time independent contractor (not a permanent employee role)

• Compensation: AUD $1,300 – $1,600 per month (all-inclusive)

• Monthly health allowance starting on 6th month at AUD 80.00

• Service Break Credits 80 hours/year , earn from day 1 and can be availed on the 6th month

• Paid Australian holidays

• Schedule: Flexible full-time role, Monday to Sunday as required

• Location: Work from anywhere in the Philippines

• Time & Productivity Tracking: All contractors use Hubstaff for time and activity tracking to ensure transparency and accountability

Why Our Recruitment Process Is Thorough

We believe long-term success comes from the right fit—for both the contractor and the business. Our multi-stage recruitment process helps ensure clarity, alignment, and realistic expectations.

You can expect:

• Initial Interview (30–45 mins): Background, motivation, and role fit

• Technical Live Assessment (60–90 mins): Real procurement and inventory scenarios

• Behavioral Interview (60 mins): Communication style, ownership, and adaptability

• Meet the Founder Session (30–60 mins): Expectations, growth, and long-term vision

Pre-Engagement Steps:

• IT Audit (systems readiness)

• Reference Check

Yes, it’s detailed—but it reflects our commitment to building reliable, long-term contractor partnerships.

What You’ll Do

• Inventory Management: Monitor and maintain inventory levels across warehouse, storage, and site locations

• Restocking Coordination: Coordinate replenishment of consumables cupboards and operational supply points across properties

• Warehouse and Site Stock Control: Help ensure stock records are accurate and supplies remain available where needed

• Logistics Coordination: Schedule and track deliveries, dispatches, stock transfers, and operational supply movements

• Pick and Pack Support: Prepare and manage pick-and-pack lists for new suites, replenishment runs, and operational rollouts

• Invoicing and Documentation: Support invoice matching, stock movement records, and inventory-related documentation

• Warranty Claims: Track and coordinate warranty claims for defective, damaged, or faulty items with suppliers

• Cross-Functional Coordination: Work closely with Operations, Logistics, Finance, onsite teams, and vendors to support smooth execution

• Reporting and Updates: Maintain accurate trackers, stock records, and status updates, and elevate issues when needed

What We’re Looking For

• Experience in inventory control, logistics coordination, warehouse support, procurement support, or operations support

• Strong understanding of stock management, replenishment, and inventory accuracy

• Experience coordinating deliveries, schedules, or supply movements

• High attention to detail and strong documentation skills

• Good organizational and follow-up skills with the ability to manage multiple priorities

• Comfortable working with spreadsheets, trackers, and digital systems

• Clear written and verbal communication skills

• Proactive, dependable, and solutions-oriented

• Experience in hospitality, property operations, warehousing, or short-term rentals is an advantage

• Familiarity with Zoho, Excel, Outlook, Teams, or similar systems is a plus

Tools & Technology

• Inventory & procurement systems (Zoho preferred)

• Microsoft 365 (Excel, Outlook, Teams)

• Email and internal communication tools

• Purchase order and inventory tracking systems

About Smart Suites

Smart Suites is redefining hospitality in Australia—combining operational discipline with technology-driven execution. With 100+ properties today and ambitious growth ahead, every contractor plays a meaningful role in building scalable, reliable systems that support both guests and teams.