Real Estate Acquisition & Finance Analyst

Smart Suites Pty Ltd; Philippines; Remote; PHP 893,000 - 992,000; Full time

Job summary

Smart Suites Pty Ltd is seeking an organised, commercially minded professional for an independent contractor role to manage acquisition and funding processes. The position is full-time with flexible hours and an offshore setup based in the Philippines.

Compensation is AU$1,800–AU$2,000 per month, all inclusive, with time tracked via Hubstaff. You will drive deal flow from research to finance applications, coordinating with agents, lenders, and internal stakeholders to keep opportunities moving.

Qualifications

• Experience in deal sourcing, acquisition coordination, or related roles.
• Ability to gather inputs, prompt frameworks, and verify outputs.

Responsibilities

• Support acquisition and funding pipeline by turning incomplete information into organised next actions.
• Coordinate deal opportunities across motels, boarding houses, leasehold businesses and land opportunities.
• Prepare lender-ready finance applications and supporting documents.
• Liaise with agents, owners, brokers, and stakeholders to clarify deal details.
• Review inputs and AI-generated outputs to flag gaps and risks and propose next steps.

Skills

Deal sourcing

Acquisition coordination

Stakeholder coordination

Finance applications

AI-assisted analysis

Tools

Hubstaff

Job description

Job Type: Independent Contractor - Full time Compensation: AUD $1,800 - $2,000 per month, all inclusive Working Hours: Flexible work hours. Our business operates between 5:00 AM - 10:00 PM (PH time) Location: Offshore - Philippines Reporting To: Integrator / Operations Manager

In 2024, a group of lifelong friends in Brisbane turned a handful of properties into a growing short-term rental business. Smart Suites now manages more than 100 rooms across Queensland and is continuing to expand through technology, disciplined operations, and new property opportunities.

As we grow, we are building a stronger acquisition and funding pipeline across motels, boarding houses, leasehold businesses, and land opportunities.

We are looking for an organised, commercially minded person who can help keep those opportunities moving from initial research through finance application, due diligence, and decision. This is not an accounting role. This is not a traditional back-office finance role. It is a hands‑on acquisition, finance application, and stakeholder coordination role. AI will do much of the analytical heavy lifting. Your value will be in gathering the right inputs, following a structured prompting framework, checking the output, spotting gaps or risks, communicating with the right people, and driving the next action.

Important Notes Before You Apply

Role Type: Full-time independent contractor. This is not a permanent employee role. Compensation: AU$1,800-2,000 per month (all‑in). Experience: Around 1-3 years of relevant experience is preferred, but strong transferable experience and potential will be considered. Schedule: Flexible work hours. Our business operates between 5:00 AM - 10:00 PM (PH time). Work Setup: Offshore role based in the Philippines. You must be able to commit full-time; part‑time consulting arrangements are not being considered. Time & Productivity Tracking: Contractors use Hubstaff for time and activity tracking to support transparency and accurate payment processing.

Why Our Recruitment Process Is Thorough

We believe the right match creates long‑term success. Our process is multi‑staged so both you and Smart Suites can assess whether the role is the right fit.

• Initial Interview (30-45 min): A conversation about your background, motivation, transferable experience, and fit.
• Technical Live Assessment (60-90 min): A case‑based assessment covering deal screening, AI‑assisted analysis, finance application thinking, lender or stakeholder scenarios, organisation, and judgement.
• Behavioral Interview (60 min): A deeper discussion about communication, ownership, adaptability, negotiation, and culture fit.
• Meet the Founder Session (30-60 min): A final conversation about expectations, growth, and Smart Suites' long‑term direction.
• Pre‑Engagement Steps: IT Audit: To ensure compliance with systems and tools. Reference Check: To confirm work history and professionalism.

What You'll Do

You will support Smart Suites' acquisition and funding pipeline by turning incomplete information into organised next actions and keeping deals moving across multiple stakeholders.

Deal Sourcing & Opportunity Coordination

• Research and shortlist acquisition opportunities across motels, boarding houses, leasehold businesses, and land or development sites.
• Collect and organise property, operating, financial, planning, and market information needed to assess each opportunity.
• Liaise with agents, landowners, brokers, and other stakeholders to obtain missing information and clarify deal details.
• Maintain acquisition trackers with clear status, priority, owner, next action, deadline, and key risks.

AI‑Assisted Deal Analysis

• Use Smart Suites' structured prompting framework to produce and update deal screening, feasibility scenarios, risk summaries, and decision materials.
• Prepare or update revenue, operating cost, CapEx, debt servicing, cash flow, break‑even, and sensitivity scenarios using AI‑assisted tools and established templates.
• Review key metrics such as ROI, IRR, DSCR, LVR, and equity requirements where relevant.
• Validate source inputs and AI‑generated outputs, challenge assumptions that do not make sense, and clearly flag missing or unverified information.
• Summarise the commercial case, key risks, and recommended next steps in a concise decision‑ready format.

Finance Applications & Lender Management

• Prepare lender‑ready loan and finance application packages, including deal summaries, financial projections, servicing information, supporting documents, and risk commentary.
• Keep finance checklists and supporting documents complete, current, correctly labelled, and easy for banks or brokers to review.
• Work with banks, mortgage or commercial finance brokers, and internal stakeholders to progress applications from initial enquiry through assessment and approval.
• Manage lender questions, pushback, clarification requests, and requests for additional information.
• Track outstanding items and elevate material issues earl