Logistics & Administrative Associate

Rare Global Food Trading Corp.; Carmona; On-site; PHP 223,000 - 391,000; Full time

Job summary

Rare Global Food Trading Corp. in Carmona, Philippines is seeking a Logistics & Administrative Associate to manage end-to-end logistics operations and perform essential administrative tasks to keep business processes accurate and efficient.

This role covers coordinating daily transportation, documenting shipments, tracking cargo, supporting warehouse activities, and handling internal and external correspondence.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field preferred.
• Experience in logistics, operations, or administrative roles.
• Strong organizational, multitasking, and time management skills.
• Proficient in Microsoft Office Suite and logistics software.
• Excellent communication and problem-solving abilities.
• Detail-oriented, proactive, and able to work independently.
• Ability to manage multiple responsibilities and coordinate with stakeholders.
• Accurate documentation and reporting; drive process improvements.

Responsibilities

• Coordinate and monitor daily transportation and delivery schedules.
• Ensure proper documentation of shipments, dispatch notes, and delivery receipts.
• Track vehicle movements and coordinate with drivers and warehouse personnel.
• Support warehouse operations.
• Prepare and process internal and external correspondence, invoices, and reports.

Skills

Strong organizational & multitasking

Excellent communication & problem-solv

Detail-oriented & proactive

Independent work capability

Interpersonal coordination with stakeh

Education

Bachelor’s degree in Logistics, Supply Chain, Business Administration or related field

Tools

Microsoft Office Suite

Logistics software/systems

Job description

Rare Global Food Trading Corp. | Full time

Logistics & Administrative Associate

Carmona, Philippines | Posted on 12/04/2025

The Logistics & Administrative Associate is responsible for managing the end-to-end logistics operations while performing key administrative tasks to ensure smooth, efficient, and accurate business processes.

Shift Schedule:

Night Shift – 8:00 PM to 5:00 AM, Monday to Saturday

Key Responsibilities:

Logistics Responsibilities:

• Coordinate and monitor daily transportation and delivery schedules.
• Ensure proper documentation of shipments, including dispatch notes, and delivery receipts.
• Track vehicle movements, cargo status, and coordinate with drivers and warehouse personnel.
• Support warehouse operations.
• Assist in resolving logistical issues, delays, or discrepancies promptly.

Administrative Responsibilities:

• Maintain and organize records, reports, and databases related to logistics operations.
• Prepare and process internal and external correspondence, invoices, and reports.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Serve as a point of contact for internal teams and external clients regarding operational and administrative matters.

Requirements

Qualifications:

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field preferred.
• Proven experience in logistics, operations, or administrative roles.
• Strong organizational, multitasking, and time management skills.
• Proficient in Microsoft Office Suite and logistics software/systems.
• Excellent communication and problem-solving abilities.
• Detail-oriented, proactive, and able to work independently.
• Ability to manage multiple responsibilities effectively.Strong interpersonal skills to coordinate with internal and external stakeholders.
• Accuracy in documentation and reporting.
• Initiative to improve processes and solve operational challenges.